Engineering Coordinator
Posted on :
25-08-2024
Employer Active
1 Vacancy
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Job Description
- Take care of all the engineering local purchases & Follow up all the pending purchase requests
- Check the availability of all the required items by engineering staff in the local market
- Look for purchasing good quality materials with in the local market
- Ensure to submit local expense report with all the purchased invoices timely
- All the purchased items are regularly to be shown to the receiving clerk for official receiving
- Assists preparing Annual Budget for engineering department
- Make sure engineering offices, stores areas are kept clean, orderly and safe at all times
- Tracking operational needs and financial objectives are met.
- Assisting in effectively planning, scheduling and evaluating preventative maintenance programs.
- Record all incoming calls, requests, tasks and incidents on the log sheet and ensure that they are followed up. To make sure that all guest requests are carried out to the Hotel standards.
- Attend to the Reception and ensure visitor, supplier and contractor requests are handled accordingly
- Responsible for Maintenance Contracts’ administration, with 3rd party vendors/contractors, as may be assigned
- Maintain all files and trace system in the engineering office in a neat and orderly manner
- To follow up daily on enterprise system updates (i.e. Transcendent, GXP, Oasys), and assure full compliance
- Post important announcements, information and message on the Bulletin board
- Generate GXP daily report and Update GSS score board daily
- Update the HLP records daily
- Pest control report update
- Update monthly departmental Training report
- Prepare monthly departmental meeting presentation & agenda. Distribute meeting minutes accordingly
- Responsible to ensure follow up and closure of pending asset Green stickers
- Prepare Local expense reports, Technician Training Manuals & Certificates
- Update departmental Organization Chart
- Report any serious maintenance problems, unusual findings, or safety hazards immediately to the manager
- Prepare and review written documents (e.g., daily logs, business letters, memoranda, reports), including proofreading and editing written information to ensure accuracy and completeness
- Keep office equipment in working order and contact service representatives to correct problems with office equipment, including following-up to ensure problem is corrected.
- Maintaining a safe and hygienic work environment & Performing related duties and special projects as assigned.
- Ensuring all associates have the proper supplies, equipment and uniforms.
- Establishes and maintains open, collaborative relationships with associates.
- Ensures that regular on-going communication occurs with associates in order to create awareness of business objectives, communicate expectations and recognize performance.
- Responsible for all entries of budget management system & recording money minder
Employment Type
Full-time
Company Industry
Department / Functional Area
Key Skills
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