Supply Chain Administrator

Your tasks

• Support Procurement and Logistics team in Sorting, dispatching, filing and processing invoices and other documents.
• Creating Purchase orders in ERP for processing Invoices.
• Timely, accurate and efficient preparation and management of SCM documents.
• Control the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents produced for SCM team by Technical, Projects or other departments.
• Filing and archiving relevant documentation.
• Creating templates for documents, file types, and document databases.
• Checking and editing documents for accuracy and compliance.
• Controlling the flow of documents in and out of the department.
• Generating Goods Received Notes (GRN).
• Analyzing data for process improvement and collaborating with suppliers and internal teams.
• Support the smooth-running of the supply chain department through administrative duties.
• The accurate recording and tracking of file movements within the organization.
• Set up, copy, scan and store documents.
• Manage requests for documentation.
• Review and maintain the accuracy of the records, editing where necessary to ensure they are up to date.
• Maintain confidentiality around sensitive documentation.
• Ability to generate reports and prepare presentations.
• Negotiation and inter-personal skills.
• Ability to prepare, analyze and understand feasibility study and market study updates.
• Very good command in English communication both written and verbal.
• Secure additional information on departmental/office needs and may prepare recommendation on vending sources.
• Search and qualify new suppliers based on the project’s needs.
• Examine and analyze departmental/project purchasing needs to set an effective procurement plan.
• Routinely interpret GRADE purchasing policy, process, and procedures to provide recommendation about areas of consideration to the Procurement/Logistics Manager.
• Help manage and track all GRADE purchases with vendors and requestors including contract duration and expiration.
• Seek new vendors who may qualify to do business with GRADE and identify vendors for purchasing.
• Ensure updated vendor database and items master list.
• Support Supply Chain Officers whenever necessary.
• Track Project, General Materials orders and delivery times.
  

Your profile

• Bachelor Degree in Engineering / Business Administration / Finance/ others or Relevant Certificate.
• 3 years of experience as administrator/document controller with basic knowledge in Procurement and Logistics.
• Proficient in MS Office Excel and Word.
• Knowledge in ERP system / MS D365.