Project Coordinator

• Office Management
• Manage the General Manager’s calendar, scheduling appointments and meetings, and keeping track of deadlines and important events.
• Arrange travel and accommodation for the ME General Manager, as needed.
• Coordinate and prepare for meetings, including arranging meeting rooms, preparing agendas, taking notes, and distributing meeting materials.
• Conduct research and prepare reports for the ME General Manager, as required.
• Handle confidential information and maintain strict confidentiality at all times.
• Organize events, which may include planning and executing company events, conferences, birthdays, welcoming new employees, seminars etc.) and other gatherings.
• Undertake any other duties as required to ensure the smooth running of the Dubai office.
• Manage and maintain office supplies, equipment, and inventory
• Welcoming new team members (furniture, computer sessions and equipment, telephone, office, etc.)
• Internal Communication & Events
• Work closely with ME General Manager & HR Manager to develop and execute an internal communication strategy
• Craft compelling and engaging content for internal communications: announcements, memos, presentations, articles, and other;
• Ensure transversal initiatives and projects are successfully communicated to employees;
• Support the communication plan for the development of a strong employer brand and company culture
• Guarantee alignment between external and internal communication, to ensure a consistent and coordinated approach to communication across the organization in HQ and in Middle East;
• Projects Supervisor
• Ad-hoc participation to transversal projects (events, seminars, in store events)
• HR projects and missions (recruitment, employee onboarding)
  

What You’ll Need To Succeed

• Graduated from a business school or equivalent university
• One successful experience in project management (internship or employment contract)
• Interest in the watches and jewelry sector
• Excellent communication skills and interpersonal skills
• Capacity of being organized and demanding
• Dynamic, pro-active and structured