Office Administrator

Purpose

The position is responsible for overseeing office administration including phone management compliance tasks scheduling correspondence budgeting onboarding HR support recruitment assistance visa processing office maintenance supply management vendor liaison and fostering a positive office culture.

Work Overview

• Oversee and support all administrative duties in the office.
  
• Answer and direct phone calls in a polite and friendly manner.
  
• Handle company renewals and ensure compliance with local regulations.
  
• Coordinate office activities and operations to ensure efficiency and company policy compliance.
  
• Schedule and manage appointments meetings and conferences.
  
• Prepare and distribute correspondence memos and forms.
  
• Manage office budget ensure accurate and timely reporting.
  
• Handle basic bookkeeping tasks including ageing receivables.
  
• Assist in onboarding new employees including preparing workstations and conducting office tours.
  
• Maintain employee records and assist with HRrelated queries.
  
• Support the recruitment process by scheduling interviews and coordinating communications.
  
• Assist HR with visa processing and coordination for employees.
  
• Ensure the office environment is clean safe and wellmaintained.
  
• Manage office supplies inventory and place orders as necessary.
  
• Liaise with building management and vendors to address any officerelated issues.
  
• Serve as the point of contact for officerelated inquiries.
  
• Foster a positive office culture and environment.
  

Requirements

• Proven experience as an Office Administrator or similar role.
  
• Strong organizational and time management skills.
  
• Excellent communication and interpersonal abilities.
  
• Proficient in Microsoft Office Suite (Word Excel PowerPoint Outlook).
  
• Ability to handle sensitive information with confidentiality.
  
• Proactive problemsolving skills and attention to details