Manage and maintain the CEO's busy calendar by acting as a gatekeeper to his diary, highlighting potential conflicts, recording travel arrangements, meetings, conference calls, etc.
Maintains a variety of complex files and records often involving materials of a confidential nature.
Coordinate travel arrangements as required, including booking flights, hotel accommodation, car rental, and providing directions to facilitate hassle-free travel
Responsible for organizing internal and external meetings ensuring all necessary requirements are made e.g. meeting venue, equipment, presentations, prepare agendas.
Work closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up as appropriate.
Research, collects and analyzes data to prepare reports and documents as required by the CEO.
Prepare powerpoint presentations for customer and in-house meetings.
Track the deliverables of the Senior Executives on behalf of the CEO ensuring that tasks are completed and deadlines are met as agreed.
Keep constant communication with vendors and third parties to keep office supplies, coffee, drinks, pantry and services in optimal levels at all times.
Ensure that the office is in presentable and optimal condition and decoration for the Senior Executives and visiting customers, looking after the facility with personal touches and decorative good-tasted selections (plants, pictures, furniture arrangements, etc).
Perform other related responsibilities as and when requested by CEO.
Qualifications
Diploma/Degree in any field from a reputable university
Minimum of 5 years relevant experience.
Good English Communication skills – verbal & written
Proficient in Microsoft Office Packages (Word, Excel, Presentation) as well as G-Suites programs.
Organizational, planning and multi-tasking skills
Excellent reporting skills
Able to prioritize and ensure smooth execution of tasks
Maintain high levels of professionalism and integrity
Well organized with an understanding of priorities and changing demands
Experience in managing multiple priorities, administrative coordination, and logistics
Well-organized, detail-oriented, ability to multi-task with great follow-up skills
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