Admin Specialist

As an Administrative Specialist you will play a pivotal role in ensuring the efficient functioning of our office operations This role requires a detailoriented individual with strong organizational and communication skills The Administrative Specialist will be responsible for performing a variety of administrative tasks to contribute to the overall effectiveness and professionalism of the organization

1. Office Management
   

   • Oversee and maintain a wellorganized and tidy office environment
     
   • Manage office supplies inventory and equipment to ensure smooth daily operations
     
   • Coordinate with vendors for officerelated services
     

2. Communication Handling
   

   • Manage incoming and outgoing communications including emails phone calls and mail
     
   • Screen and redirect phone calls inquiries and requests appropriately
     
   • Draft and proofread correspondence and documents
     

3. Scheduling and Coordination
   

   • Schedule and coordinate meetings appointments and travel arrangements for team members
     
   • Prepare meeting agendas materials and take minutes as needed
     
   • Coordinate and assist in organizing company events or functions
     

4. Data Entry and Record Keeping
   

   • Maintain accurate and uptodate records databases and filing systems
     
   • Enter data into various systems and ensure data integrity
     
   • Generate reports and assist in data analysis when required
     

5. Administrative Support
   

   • Provide administrative support to various departments as needed
     
   • Assist in the preparation of presentations reports and documents
     
   • Handle special projects and tasks assigned by management
     

• Proven experience as an administrative assistant administrative specialist or similar role
  
• Strong organizational and timemanagement skills
  
• Excellent written and verbal communication skills
  
• Proficient in MS Office suite and basic office software
  
• Ability to multitask and prioritize tasks effectively
  
• Discretion and confidentiality in handling sensitive information
  
• Positive attitude and strong interpersonal skills
  

Education and Experience

• High school diploma or equivalent required additional qualifications in office administration are a plus
  
• Previous experience in an administrative role is preferred