Office Administrator amp Personal Assistant - FGE-FACTS Global Energy
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Job Description
Overview
FGE is an international energy consultancy group specializing in providing world-class research and analysis of both regular and complex aspects of the oil and gas markets. A vacancy has arisen in the FGE's Dubai office for an Office Administrator & Personal Assistant to join the team.
We are a team of experienced professionals with a wide range of international clients, mainly oil companies, financial institutions and producer governments. Our consultancy services include the provision of regular research and analysis, interacting with clients and undertaking special studies and reports. The entrepreneurial spirit of FGE s consultants allows for a dynamic working environment that enables the company to adapt and develop its products in line with changes within the industry. This dynamism also allows the company to provide unrivalled organic growth opportunities to candidates with a proven ability to develop and expand the business.
This role includes general office management and administration as well as collaborating with administrators and office managers in our various offices around the world.
The Role and Responsibilities
Office Administration:
- Manage office supplies, including stationery and kitchen items.
- Coordinate with external suppliers including utilities, insurance companies etc.
- Maintain office cleanliness.
- Organize social events.
- Manage general filing.
- Assist in loading reports and datasets to the company website.
- Coordinate travel arrangements and meetings.
Personal Assistant (PA):
- Provide support to senior executives.
Reception Duties:
- Answer phones and manage mail.
- Prepare meeting rooms and provide refreshments.
HR Support:
- Maintain records and assist with new hires.
Client/Account Management:
- Oversee client accounts, contracts, and database.
- Assist business development in setting up trials for prospects.
Applicant Requirements
Skills and Experience
- Fluent in English.
- Self-started and able to work on own initiative.
- Communication, problem solving and teamwork skills an advantage.
- Proficient in MS Office.
- Candidates must be legally entitled to work in Dubai.
How Do I Apply for This Position?
If you are interested in applying for this position, and you meet the above requirements, please submit your application through our Online Application Form (see button below). Unfortunately, due to the high number of applications we receive, we are only able to contact applicants who have been selected for interview. Please note, we are only able to process applications that include a CV. Those without will not be processed.
POSITION DETAILS
Years Experience:
2+ years
Seniority Level:
Assistant
Salary:
Competitive salary to be based on skills/experience/talent.
Benefits:
T.B.C.
Date Posted:
Tuesday, September 26, 2023
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Employment Type
Full Time
