Finance Business Partner

Forecast and Budget Support
• Support branch management by validating Weekly Forecasts (Sales & Aftersales) submitted to HO
• Supporting FM & GM with Preparation of site wise Quarterly Forecasts, Annual Budgets and upload into SAP

Sales Accounting and cash control
• Oversee via the Branch Accountants and Accounts Assistants to ensure all documentation is complete as per company procedures for all Finance / Cash / Credit / Inter and Intra company deals for Sales & Aftersales.
• Ensure through branch Finance team the release of VCC, Sale letter & Gate passes (Sales & Aftersales) are in line with company procedures.
• Validation through test checks of Sales document pack /LPO and credit approval or clear funds/ registration copy and delivery to ensure process compliance.
• Ensure that refunds are processed by branch within the sub-delegated authority with proper documentation and those beyond Branch authority are processed through Central Finance (AFSS).
• Check and validate all agreed check list before confirming passport release of branch staff.
• Reviewing all petty cash payments, test checking daily collections and deposits to ensure compliance
• Liaise with Central Finance (AFSS) and other departments to ensure that all intercompany transactions, upsell recoveries, Pricing differences etc are regularly reconciled and kept on track

Stock, Insurance & WIP controls
• Ensure Stock controllers adhere to standard documentation and procedures about stock movements and best practices followed on stock management of on-site stocks including Demo/display/Damaged stock.
• Ensure adequate insurance coverage is in place for dealership stock, cash, assets and other components at all times.
• Review periodical physical inventory (Units and Parts) and reconciliation to ensure physical stocks match with the system stocks.
• Participate in and support the smooth conduct of Annual stock counts (Units and Parts)
• Monitoring of aftersales WIPs at branches regularly and ensure timely closing of job cards to ensure revenue recognition as per IFRS

Credit Control & AR Collections
• Facilitate through Branch Finance team, timely submission of Finance deal packs and provide support and follow up with AFF for early collection of bank debts.
• Review with Sales team (sales & aftersales) on overdue and collection on regular basis and provide status report to Branch Management and BUFM

Policy, Procedures and Internal Audit recommendations
• Ensuring that all Finance SOPs are adhered to by the branch and adequate advice is provided in compliance matters (INDs, DNIs export sales etc.)
• Continuous review of existing policy and procedures and recommend improvements to strengthen internal control.
• Facilitate Group internal audit review of branch operations and ensure timely implementation of audit recommendations

Leadership
• To lead and supervise the finance team of all responsible Branches (Sales & Aftersales)
• Provide appropriate trainings to the Branch Finance team from time to time.

Ad hoc tasks & Projects
• To carry out Ad Hoc tasks/reports as defined by the BUFM / Branch Management / GM or any other member of Senior Management.
• Involve into Projects representing various business areas as and when required.

Required Skills to be successful
• Analytical, process oriented, good communication skills, exposure to ERP
• Should be able to plan and prioritize tasks, persuasive skills, Kaizan attitude, Self starter; and a strong team player.