Secretary, Engineering

Responsibilities:
• Arrange for various meetings and take minutes
• Receive and screen all incoming telephone calls, provide and receive information or refer the matters to the appropriate person to handle
• Keep calendar constantly updated to facilitate appointment and meeting schedules
• Organize business travel arrangements and other duties as assigned
• Establish and maintain various filing / records / database of business contacts, trace pending items and follow up as appropriate
• Compose and prepare routine correspondence and prepare simple interpretation of documents and correspondence if requested
• Prepare, assemble and distribute various reports and documents
• Organize daily incoming correspondence, make preliminary assessment and handle and respond as appropriate
• Function as an administrative link to ensure that all parties receive the relevant information respectively