308

Admin Jobs in Dubai

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308 Admin Jobs in Dubai


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1

Careers International - Dubai - UAE
0-1 years
Not Mentioned
UAE / 0-1 / Not Mentioned

Be the key support contact between various departments, ensuring efficient communication.Ensure strong relationships with key stakeholders are maintained.Manage and monitor the top managemnts busy inbox extensively, by overseeing all incoming and outgoing emails, addressing and flagging any important or urgent messages.Format information for internal and external communication with clients and stakeholders via memos, emails, presentations, reports in a timely and accurate manner.Manage the CEOs diary and calendar, arranging all travel and hotel accommodation arrangements.Schedule all internal and external team meetings and take minutes, ensuring proper documentation. Maintain discretion and confidentiality, as well as adhere to the policies and procedures of the organization.Introduce new and existing clients to the firm s offerings.RequirementsStrong verbal and written communication skills, as well as strong organizational and interpersonal skills.Prior work experience in Financial Services sector (prime banking, wealth management, investment management)Bachelor s Degree Required.Will involve travel with executives (travel taken care of by company) Strong verbal and written communication skills, as well as strong organizational and interpersonal skills. Prior work experience in Financial Services sector (prime banking, wealth management, investment management) Bachelor s Degree Required. Will involve travel with executives (travel taken care of by company) Less

Be the key support contact between various departments, ensuring efficient communication.Ensure strong relationships with key stakeholders are maintained.Manage and monitor the top managemnts busy inbox extensively, by overseeing all incoming and outgoing emails, addressing and flagging any important or urgent messages.Format information for intern More..

2

Kargal Dubai - Dubai - UAE
2 - 2 years
Not Disclosed
UAE / 2 - 2 / AED 0 - 0

Responsibilities: Consistently recruiting excellent staff. Maintaining a smooth onboarding process. Training, counseling, and coaching our staff. Resolving conflicts through positive and professional mediation. Carrying out necessary administrative duties. Less

Responsibilities: Consistently recruiting excellent staff. Maintaining a smooth onboarding process. Training, counseling, and coaching our staff. Resolving conflicts through positive and professional mediation. Carrying out necessary administrative duties.

3

Kargal Dubai - Dubai - UAE
2 - 2 years
Not Disclosed
UAE / 2 - 2 / AED 0 - 0

Responsibilities: Answering telephone calls, responding to queries, and replying to emails. Preparing expense reports and office budgets. Managing office supplies and ordering new supplies as needed. Systematically filing important company documents. Forwarding all correspondence, such as letters and packages, to staff members. Less

Responsibilities: Answering telephone calls, responding to queries, and replying to emails. Preparing expense reports and office budgets. Managing office supplies and ordering new supplies as needed. Systematically filing important company documents. Forwarding all correspondence, such as letters and packages, to staff members.

4

Marriott Hotel - Dubai - UAE
2 - 2 years
Not Disclosed
UAE / 2 - 2 / AED 0 - 0

Responsibilities: Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies. Providing real-time scheduling support by booking appointments and preventing conflicts. Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations. Less

Responsibilities: Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies. Providing real-time scheduling support by booking appointments and preventing conflicts. Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.

5

Cartier Dubai - Dubai - UAE
2 - 2 years
Not Disclosed
UAE / 2 - 2 / AED 0 - 0

Responsibilities: Performing market research. Gathering and processing research data. Performing basic admin duties including printing, sending emails, and ordering office supplies. Assisting and coordinating with the sales team. Assisting the Front Office team. Less

Responsibilities: Performing market research. Gathering and processing research data. Performing basic admin duties including printing, sending emails, and ordering office supplies. Assisting and coordinating with the sales team. Assisting the Front Office team.

6

Majid Al Futiam - Dubai - UAE
6 - 8 years
Not Disclosed
UAE / 6 - 8 / AED 0 - 0

Devising and maintaining office systems, including data management, filing, etc Designing and producing documents, briefing papers, reports, and presentation Create and manage general business admin policies including absence procedures Organization of corporate & company entertainment, management meetings and events Any other administrative requirement to ensure complete business registration and legal compliance in all countries of operation/service as requested Less

Devising and maintaining office systems, including data management, filing, etc Designing and producing documents, briefing papers, reports, and presentation Create and manage general business admin policies including absence procedures Organization of corporate & company entertainment, management meetings and events Any other administrati More..

7

Tasc Outsourcing Dubai - Dubai - UAE
2 - 2 years
Not Disclosed
UAE / 2 - 2 / AED 0 - 0

Responsibilities: Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies. Providing real-time scheduling support by booking appointments and preventing conflicts. Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations. Screening phone calls and routing callers to the appropriate party. Less

Responsibilities: Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies. Providing real-time scheduling support by booking appointments and preventing conflicts. Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations. Scree More..

8

Itp Media Group - Dubai - UAE
1-3 years
Not Disclosed
UAE / 1-3 / Negotiable

ITP Media Group (ITP) is one of the largest media companies in the Middle East, with a portfolio of more than 80 brands. The company delivers quality up to date content to its readers, viewers, delegates and guests through digital, print, events, awards, video content, social media platforms and social media influencers.These brands include major international and regional names such as Time Out, Arabian Business, Harper s Bazaar, Construction Week, Esquire, GQ and Cond Nast Traveller.RequirementsObjectivesTo support the efficient running of the front of house operations within the company.To continually maintain and develop the standards of the company and ensure rules and procedures are followed at all times.To exceed customer service expectations of staff, visitors, clients and customers.To protect and promote the reputation of the company by ensuring high standards are maintained.Job DescriptionSupervision and development of admin teams and operations including reception, administration, drivers and mailroom.Undertake administrative duties relative to the office management team including; supplier negotiations, maintaining and developing processes and administrative systems, assisting with office refurbishment projects and procurement of supplies and equipment.Maintaining the office appearance and condition in accordance with the health and safety requirements and arrange necessary repairs via relevant team.Monitor personnel requirements to maintain adequate staffing. This includes approving requests for vacation and leave requests, planning for emergencies and special events, assigning and transferring personnel to cover absences and vacations.Coordinate activities with other departments to ensure that services are provided in an efficient and timely mannerInstruct staff in work policies and procedures, and the use and maintenance of equipment.Identify staff development and training needs and ensure that training is obtained.Oversee the procurement of office supplies whilst ensuring best value.Maintain and build on relationships with suppliers.Maintain records, prepare reports, and compose correspondence relative to the work.Develop and maintain office inventories including stock and office furniture/fixings etc.Oversee all meeting room reservations ensuring that all staff and visitor needs are met.Ensure high standards of cleanliness, hygiene and professionalism are met and exceeded.Ensure high standards of customer service are met and continually exceeded.Job Requirement1-2 years experience in a customer service and / or hospitality supervisory based role.Supervisory experience and strong leadership skills.Excellent verbal and written communication skills.Professional presentation, attention to detail, and the ability to work with minimum or no supervision.Computer Literacy.BenefitsBeing an ITP employee is an opportunity to be part of the largest content creation house in the region and provides the luxury of working with global brands and experienced industry leaders. To ensure we invest in the development of our team, employees are given access to a variety of learning resources and exciting career development opportunities.We believe in recognizing the passionate efforts of our team members. Our employees are rewarded by competitive remuneration, attractive bonus structure, medical insurance and a generous leave entitlement scheme that sees annual holiday entitlement grow as tenure with company increases. Objectives To support the efficient running of the front of house operations within the company. To continually maintain and develop the standards of the company and ensure rules and procedures are followed at all times. To exceed customer service expectations of staff, visitors, clients and customers. To protect and promote the reputation of the company by ensuring high standards are maintained. Job Description Supervision and development of admin teams and operations including reception, administration, drivers and mailroom. Undertake administrative duties relative to the office management team including; supplier negotiations, maintaining and developing processes and administrative systems, assisting with office refurbishment projects and procurement of supplies and equipment. Maintaining the office appearance and condition in accordance with the health and safety requirements and arrange necessary repairs via relevant team. Monitor personnel requirements to maintain adequate staffing. This includes approving requests for vacation and leave requests, planning for emergencies and special events, assigning and transferring personnel to cover absences and vacations. Coordinate activities with other departments to ensure that services are provided in an efficient and timely manner Instruct staff in work policies and procedures, and the use and maintenance of equipment. Identify staff development and training needs and ensure that training is obtained. Oversee the procurement of office supplies whilst ensuring best value. Maintain and build on relationships with suppliers. Maintain records, prepare reports, and compose correspondence relative to the work. Develop and maintain office inventories including stock and office furniture/fixings etc. Oversee all meeting room reservations ensuring that all staff and visitor needs are met. Ensure high standards of cleanliness, hygiene and professionalism are met and exceeded. Ensure high standards of customer service are met and continually exceeded. Job Requirement 1-2 years experience in a customer service and / or hospitality supervisory based role. Supervisory experience and strong leadership skills. Excellent verbal and written communication skills. Professional presentation, attention to detail, and the ability to work with minimum or no supervision. Computer Literacy. Less

ITP Media Group (ITP) is one of the largest media companies in the Middle East, with a portfolio of more than 80 brands. The company delivers quality up to date content to its readers, viewers, delegates and guests through digital, print, events, awards, video content, social media platforms and social media influencers.These brands include major i More..

9

Cartier Dubai - Dubai - UAE
2 - 2 years
Not Disclosed
UAE / 2 - 2 / AED 0 - 0

Responsibilities: Performing market research. Gathering and processing research data. Performing basic admin duties including printing, sending emails, and ordering office supplies. Assisting and coordinating with the sales team. Assisting the Front Office team. Assisting with inventory control. Less

Responsibilities: Performing market research. Gathering and processing research data. Performing basic admin duties including printing, sending emails, and ordering office supplies. Assisting and coordinating with the sales team. Assisting the Front Office team. Assisting with inventory control.

10

Pwc Middle Eas - Dubai - UAE
2 - 2 years
Not Disclosed
UAE / 2 - 2 / AED 0 - 0

Responsibilities: Provides support to the Project Manager in managing projects Liaises with the operations team for lecturers’ availability and materials requirements Maintains internal documentation on project management Formats and edits learning materials Ensures technical and content accuracy of documentation Coordinates publication and distribution of learning materials Assists in preparation, distribution and summary of attendance reports, feedback forms, certificates Maintains accurate records on ADM and LMS Responsible for arranging logistics for the project teams and SMEs for the delivery of the courses/programme (flights, hotels, transportation) Provides general admin support Conducts research and adds to the existing library of resources/e-books Assist SME in the programme content development by researching relevant content within the PwC resources (white papers/publications) Less

Responsibilities: Provides support to the Project Manager in managing projects Liaises with the operations team for lecturers’ availability and materials requirements Maintains internal documentation on project management Formats and edits learning materials Ensures technical and content accuracy of documentation Coordinates publicatio More..

11

Rtc Employment Services - Dubai - UAE
2 - 2 years
Not Disclosed
UAE / 2 - 2 / AED 0 - 0

Prepare and submit financial reports/returns on monthly basis/quarterly and annual basis. Work with the office Accountant in issuance of reports and documents accordance to IFRS, cheques, deposits & monthly budget. Assist Accountant on Company tax returns preparation. Office management and administrative functions such as logistics – receiving, sending out documents and deliveries; accepting visitors/walk in. Handles personal matters of the GM – other admin tasks as assigned such as calendar of appointments reminder, reviewing documents/reports, shipments coordination and follow ups etc. Less

Prepare and submit financial reports/returns on monthly basis/quarterly and annual basis. Work with the office Accountant in issuance of reports and documents accordance to IFRS, cheques, deposits & monthly budget. Assist Accountant on Company tax returns preparation. Office management and administrative functions such as logistics – More..

12

Transguard Group Dubai - Dubai - UAE
2 - 2 years
Not Disclosed
UAE / 2 - 2 / AED 0 - 0

Responsibilities: A- Measuring and validating of metrics that are applied by the business to assess and drive productivity optimization. B- Recommend innovative methods that aid in the achievement of measurable improvements in metric results, and which avail actionable people management solutions and strategies C- Develop a relationship with all levels of employees as a subject matter expert on all Transactional Shared Services areas, developing strong and collaborative relationships. D- Delivery of all day-to-day activities of a multi-site team ensuring service SLAs based on the levels current in the Transactional Shared Services Process. Less

Responsibilities: A- Measuring and validating of metrics that are applied by the business to assess and drive productivity optimization. B- Recommend innovative methods that aid in the achievement of measurable improvements in metric results, and which avail actionable people management solutions and strategies C- Develop a relationship with all More..

13

Fly Dubai - Dubai - UAE
2 - 2 years
Not Disclosed
UAE / 2 - 2 / AED 0 - 0

Responsibilities: 1. Maintains list of applications used by flydubai with relevant information, so that accurate / up-to-date central repository is maintained. 2. Maintains all IT contracts, so that accurate / up-to-date central repository is maintained for contracts. 3. Prepares monthly report highlighting 3rd party applications, whose Annual Licenses and Maintenance Charges will expire during the next 3 months. 4. Coordinates with relevant stake holders to ensure that timely renewal takes place, so that continuity of IT applications and services are guaranteed. 5. Prepares monthly report highlighting IT contracts, which will expire during the next 6 months. 6. Carries out regular reviews to ensure that contracts and Licenses are renewed at least two months in advance. 7. Maintain list of projects, which are given to IT strategic development partners in a timely manner and provide analysis of cost and effort of the same at agreed intervals. 8. Manage Service Improvements Requests and ensures that Business Alignment team and other IT personnel are working on requests based on the Operational criticality of each request. 9. Maintain register of Service Improvement Requests (SIR) and ensure that information held is accurate and are readily available. 10. Coordinate with Business Alignment and Project Management Office to ensure that SIR and Projects registers are up-to-date. 11. Report statistics on SIRs and projects on a weekly basis and ensures the same is made available to IT senior management on every Sunday. 12. Assists in gathering information for budget preparation. 13. Maintains invoice records and prepares cross check reconciliations with IT Software / Contracts Register. 14. Generates ageing report on SIRs and highlight exceptions. 15. Maintains record of all Change Review Board (CRB) submissions and decisions. Less

Responsibilities: 1. Maintains list of applications used by flydubai with relevant information, so that accurate / up-to-date central repository is maintained. 2. Maintains all IT contracts, so that accurate / up-to-date central repository is maintained for contracts. 3. Prepares monthly report highlighting 3rd party applications, whose Annual Lic More..

14

3 - 2 years
Not Disclosed
UAE / 3 - 2 / AED 0 - 0

Gather contact information Research and collate target lists of potential future clients within certain specific industries Reach out to new and existing contacts in order to schedule meetings for Business Directors Handle client responses and assist in the planning and organising of business trips Anticipate what needs to drive the search to closure and be prepared to supply additional information, such as related industry trends, market findings, reaction to the opportunity, compensation data, etc., gained during the course of a search Be aware of activities and changes in the general business environment and in the industry specifically. Keep team members updated accordingly Add to the firm's candidate pool expertise by continually identifying and introducing new talent to the firm. Ensure that up-to-date assignment, company, and candidate information during the course of an assignment is always available for colleagues Contribute to responses to enquiries for new business as well as business development activities Ad hoc admin duties Less

Gather contact information Research and collate target lists of potential future clients within certain specific industries Reach out to new and existing contacts in order to schedule meetings for Business Directors Handle client responses and assist in the planning and organising of business trips Anticipate what needs to drive the search to c More..

15

Dhl Dubai - Dubai - UAE
2 - 2 years
Not Disclosed
UAE / 2 - 2 / AED 0 - 0

Responsibilities: Supporting company leadership and supervising administrative department activities for staff members. Greeting office visitors and directing them to the appropriate parties. Handling basic office tasks, such as filing, delivering mail, answering emails and phone calls, and data entry. Less

Responsibilities: Supporting company leadership and supervising administrative department activities for staff members. Greeting office visitors and directing them to the appropriate parties. Handling basic office tasks, such as filing, delivering mail, answering emails and phone calls, and data entry.

16

Kitopi Mea - Dubai - UAE
2 - 2 years
Not Disclosed
UAE / 2 - 2 / AED 0 - 0

Responsibilities: Ensuring optimal performance of Salesforce systems and products. Upgrading and configuring Salesforce systems for optimized integration. Managing Salesforce roles, profiles, sharing rules, workflows, and groups. Importing sales department leads, contacts, and other data. Maintaining the sales cloud, as well as building custom reports and dashboards. Performing database maintenance tasks, including diagnostic tests and duplicate entry cleansing. Evaluating and installing new Salesforce releases, as well as providing training and support. Documenting processes, including error reports and changes to field history tables. Preparing reports for sales and other departments. Less

Responsibilities: Ensuring optimal performance of Salesforce systems and products. Upgrading and configuring Salesforce systems for optimized integration. Managing Salesforce roles, profiles, sharing rules, workflows, and groups. Importing sales department leads, contacts, and other data. Maintaining the sales cloud, as well as building cust More..

17

Dhl Dubai - Dubai - UAE
2 - 2 years
Not Disclosed
UAE / 2 - 2 / AED 0 - 0

Responsibilities: Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies. Providing real-time scheduling support by booking appointments and preventing conflicts. Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations. Less

Responsibilities: Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies. Providing real-time scheduling support by booking appointments and preventing conflicts. Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.

18

2 - 2 years
Not Disclosed
UAE / 2 - 2 / AED 0 - 0

Responsibilities Recruitment & Selection Process Provide active support in the whole recruitment and selection process. On boarding and Induction Compiles the personal file for newly hired employee in accordance with the check list – to include, CV, Interview assessment, approved new hire form, police & security clearance check, reference checks, valid passport copy and employment visa copy, employment application form, medical history form, visa application form, medical insurance enrollment form; Enters the new employee details on the HRIS system to initiate the ID no. for the colleague and process the ID card for the colleague for the time and attendance system. HR and Administration support Provides assistance to all colleagues for any HR & Administration support for issuing of various letters to the banks, consulates, driving license, internet & tv connection, shoe issuance vouchers etc. and any other personal related issues. Ensures all colleague personal information is kept strictly confidential. Provides information to colleague on policies and procedures. Be open and approachable to colleagues at any time during working hours. Maintains and updates check lists and trackers – disciplinary tracker / passport issuance and return tracker (for D & E grade colleagues), air-ticket tracker / passport & visa expiry tracker / locker key issuance and return tracker / leave records tracker / lieu accruals tracker. Conducts monthly audit of passports. Ensures all personal files of colleagues are updated with the relevant information and documents are filed. Communicates and coordinates all relevant information with other HR teams and HR Admin team. Less

Responsibilities Recruitment & Selection Process Provide active support in the whole recruitment and selection process. On boarding and Induction Compiles the personal file for newly hired employee in accordance with the check list – to include, CV, Interview assessment, approved new hire form, police & security clearance check, re More..

19

Charterhouse - Dubai - UAE
2 - 2 years
Not Disclosed
UAE / 2 - 2 / AED 0 - 0

Provide troubleshooting assistance for customer orders, account statuses and relevant problems Provide data and guides to help the sales team Develop and monitor performance indicators Manage sales tracking tools and report on important information Keep record of sales trends Liaise with account managers to develop specific sales strategies Stay up-to-date with new product and feature launches and ensure sales team is on board Review pending orders and specific customers requests to ensure excellent customer service and customer experience Suggest sales process improvements Less

Provide troubleshooting assistance for customer orders, account statuses and relevant problems Provide data and guides to help the sales team Develop and monitor performance indicators Manage sales tracking tools and report on important information Keep record of sales trends Liaise with account managers to develop specific sales strategies More..

20

Charterhouse - Dubai - UAE
2 - 2 years
Not Disclosed
UAE / 2 - 2 / AED 0 - 0

Responsibilities: Identify and assess the training needs of the organization through job analysis, career paths and consultation with managers. Develop individualized and group training programs that address specific business needs. Develop training manuals that target tangible results. Less

Responsibilities: Identify and assess the training needs of the organization through job analysis, career paths and consultation with managers. Develop individualized and group training programs that address specific business needs. Develop training manuals that target tangible results.