Timekeeper

Responsibilities:

1. Timekeeping and Attendance Management:

• Record and monitor the working hours of all workers including direct employees subcontractors and labourers on the construction site.
• Ensure accurate time entries including overtime shift differentials and other adjustments as necessary.
• Maintain and update attendance records noting any absences late arrivals early departures or other attendance issues.
• Manage timesheets ensuring all employees work hours are recorded consistently and accurately.
• Verify that hours worked match project schedules and site requirements.

2. Payroll Support:

• Assist the payroll department by providing accurate and timely timekeeping data for payroll processing.
• Ensure that all work hours overtime and deductions are accurately captured and reported for payroll purposes.
• Track and report on employee leaves (sick vacation personal days) and any time off that impacts payroll calculations.
• Review time sheets submitted by workers or supervisors to identify discrepancies and resolve any issues before submission to payroll.

3. Site Attendance Tracking:

• Track and record site-specific attendance including monitoring entry and exit times for workers on-site.
• Ensure that workers attendance records are up to date ensuring compliance with labor laws union agreements and company policies.
• Help coordinate and implement any attendance systems (manual or digital) such as time clocks biometric systems or mobile apps for remote sites.

4. Data Entry and Record Keeping:

• Maintain accurate digital or physical records of worker attendance timesheets and any supporting documentation (e.g. work permits shift rosters).
• Ensure all records are kept secure organized and readily accessible for auditing or review purposes.
• Provide weekly or monthly reports to the project manager or HR regarding labor hours absenteeism and other attendance-related data.

5. Coordination with Supervisors:

• Collaborate with site supervisors to ensure that time records align with daily work schedules shifts and project needs.
• Address any issues or discrepancies in timekeeping including checking with supervisors or employees to verify hours worked.
• Help monitor and manage the schedules of workers on-site to ensure that work hours meet the project requirements.
• Work closely with site management to update records on project delays absenteeism or other workforce management issues.

6. Health and Safety Compliance:

• Assist in ensuring compliance with work-hour regulations under relevant labor laws and construction industry safety standards.
• Keep track of workers compliance with site safety protocols such as attendance at safety meetings or training sessions.
• Monitor the need for special allowances such as rest periods or mandatory breaks especially in hot or hazardous work conditions.

7. Reporting and Documentation:

• Generate regular timekeeping reports and submit them to the payroll department project management or HR for further processing.
• Prepare detailed reports on labor costs overtime and worker availability for project budgeting and financial tracking purposes.
• Maintain records for auditing purposes ensuring they are aligned with labor laws and company policies.

8. Support for Dispute Resolution:

• Address any issues or disputes regarding timekeeping such as discrepancies in hours worked absences or overtime claims.
• Work with supervisors HR and workers to resolve conflicts or misunderstandings regarding time records or pay.