Secretary

Who we are

Founded in 1978 Al Marwan Group is a diversified organization serving the construction heavy machinery Oil & Gas real estate development and Hospitality sectors across the GCC. The Group operates through multiple business units and subsidiaries delivering integrated solutions supported by strong operational expertise and a well-established regional presence.

Job Summary

We are seeking a proactive and organized Secretary to provide administrative and coordination support to the Estimation Department. The role will involve managing tender documentation maintaining records and trackers coordinating with suppliers subcontractors project teams and internal departments and ensuring timely follow-up on administrative and tender-related matters. The ideal candidate should be detail-oriented responsive and capable of managing multiple tasks efficiently in a fast-paced office environment.

Key Responsibilities

• Coordinate with suppliers and subcontractors for quotations submittals prequalification documents and tender requirements.

• Maintain tender logs trackers BOQs pricing sheets and document registers.

• Manage tender documents addendums NTTS clarifications and correspondence.

• Follow up with procurement project teams suppliers and subcontractors on pending matters.

• Handle departmental emails filing documentation and general administrative tasks.

Required Skills & Qualifications

• 4 years of relevant experience in construction infrastructure or contracting.

• Experience in tendering estimation procurement or project support is mandatory.

• Knowledge of BOQs tender documents quotations submittals and addendums.

• Proficiency in MS Excel Word Outlook and PDF/document management.

• Strong communication coordination follow-up and organizational skills.

• Bachelors degree or Diploma in Business Administration Secretarial Studies or related field.