Receptionist-Administrative Assistant - UAE National

The Receptionist-Administrative Assistant will be responsible for providing administrative and secretarial support to Abu Dhabi office in addition to her role as a Receptionist. He/She will perform duties including: answering phones, greeting customers, typing, filing, scheduling, record keeping, coordinating meetings and conferences, obtaining supplies, coordinating mailings, and special projects.
The applicants must be UAE nationals

Main tasks and responsibilities

Responsible for reception, telephone coverage and accepting deliveries
Distribute mail, coordinate mailing, shipping and courier requirements
Coordinate internal company correspondence (e.g., email announcements)
Work independently and within a team on special and ongoing projects
Make travel arrangements
Inventory and organize office supply area ,conference rooms and open areas
Manage vendor relationships related to ordering and updating office supplies and miscellaneous office equipment maintenance and repair
Maintain contact with cleaning company, maintenance company as needed to ensure property is kept in functioning order
Perform general administrative assistant duties including: typing, copying and filing
Co-ordinate with the PROs for visa, labour card renewals and make sure all the renewals are done in a timely manner
Act as a point of contact at the request of line manager; this could include: planning and coordinating presentations, disseminating information, coordinating mailing or creating charts and graphs
Perform other duties as needed and directed by line manager and management team.

Qualifications/Experience and Knowledge Required
MBA degree or equivalent
Excellent verbal and written communication skills
Attention to detail with strong data entry skills
Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records.
Organization and follow-up skills a demonstrated ability to make and meet commitments
Ability to coordinate tasks and deadlines with other departments
Ability to work independently and as part of a team
Courteous and responsive in customer service
Working knowledge of Internet technologies
Working knowledge of MS Windows (98/2000/XP), MS Word, MS Excel and Internet Explorer
Working knowledge of power point presentation
Professional in appearance and attitude
Minimum 2 years experience of working as receptionist / HR Admin. Support in a multinational company.

Remote Work :

No