Procurement Officer Projects Experience

Role Summary:

The role holder is responsible for managing Projects General Procurement and contracting related activities for GMG in a transparent timely and cost-efficient manner. The role holder is also responsible for managing the Groups contractors and suppliers through prequalification tendering contracting and regular monitoring and for developing guidelines that govern the same.

Key Success Drivers including Accountabilities and Responsibilities:

Assists in the development of the Departments policies standards rules and procedures for cost-effective procurement operations for materials goods and services

Supervises the procurement & contract management activities guided by GMG groups policies procedures and processes and carries-out any improvements required to enhance the work-flow

Oversees physical verification and reconciliation of stock on monthly basis and ensures that these comply with the Groups cost criteria

Maintains controls and manages consumption pattern cost and inventory carrying cost order to set inventory controls and monitor storage cost

Manages competitive bidding process including the generation of RFPs/RFQs as well as the receipt opening evaluation and the custody of received bids

Monitors contracts progress and payment status and ensures that appropriate reporting of project contract status is provided

Develops supplier sourcing strategies in consultation with the relevant stakeholders in order to optimize cost and quality

Manages and monitors negotiations with vendors/suppliers of major services and critical contracts prices credit terms and other conditions of the agreement with the necessary Departments

Functional/Technical Competencies

Manages the archiving of all documentation related to the Procurement Department and ensures that it is updated and for future audit purposes. This should include the following (but is not limited to):

o Request for Information (RFI)

o Request for Quotation/Proposal (RFQ/RFP)

o Received proposals/quotations

o Quotation Comparison Sheet (QCS)

o Payments vouchers

o Other related documents

o Analytical Ability

o Communication Skills

o Organizing and Planning Skills

o Negotiation o Problem Solving