Executive Assistant 6-month contract

Our client a large investment firm is currently looking for an Executive Assistant who will highlevel of business and administrative support to the investment department.

Your duties will include but not limited to the following:

Prepare reports on defined executive operational metrics

Develop documents and communication for various requests reports and letters

Manage all the personal and business daytoday activities and issues of the manager

Collaborate with other team members in the planning and development of internal and external projects

On behalf of the manager prepare correspondence and other material requiring considerable judgment and knowledge of operations; Screen trace file retrieve and coordinate all incoming and outgoing correspondence and necessary paperwork directly related to the overall management of the organization

Hold all workrelated information in the strictest confidence. This includes but is not limited to; communications either direct or indirect; strategic information and employee specific personnel action and information.

Represent team in liaising with other department teams to coordinate some projects

Meet professional obligations through efficient work habits such as: meeting deadlines honouring schedules coordinating resources and meeting in an effective and timely manner and demonstrate respect for others

Ensures alignment with organization policy and defined regulations through the effective management in scheduling offsite travel (hotel flight rental car meeting agenda presentation location needs) for designated executive personnel

Manage a variety of important functions requiring independent judgment and using tact and diplomacy in dealing with officials and the public

Participate in Team meetings through the preparation of agendas packets documents and general record keeping

Manage and maintain the schedule of the team obtaining and providing needed information for scheduled appointments

Demonstrate efficiency in scheduling creating complex documents and exercising discretion and independent judgment in matters of importance and ensures the general operations of the department are functioning to maximum capacity

Provide support and a wide range of complex confidential and administrative duties to the manager

Provide supervision and general project management for special requests by the team and ensure appropriate follow through actions

Perform personnel oriented tasks including participating in the hiring process supervising the training of new employees ongoing training of other employees resolving employee problems and following defined policy/procedure around general supervision (if applicable)

Supervise designated office administrative staff by developing operating procedures and systems to ensure effective and efficient department office operations (if applicable)

Responsible for conducting the meetings biweekly Business and operational meetings and financial and budgeting reviews (if applicable)

Organize and maintains contracts records and other essential documents; archive out of date information according to records management compliance and best practices

Manage and supervise designated personnel the planning coordinating and directing of activities associated with the overall operation of the department in general.

Develop presentations to include general preparation identifying resources collateral and presentation materials equipment needs producing scripts and PowerPoint presentations

Requirements

To be considered for this role you need to meet the following criteria:

Must be fluent in English; knowledge in Arabic and other languages would be a plus

Must be a Bachelor degree holder

Must have good knowledge in using Microsoft application

Must have experienced working in a multicultural environment

At least 5 years of Executive Assistant / Personal Assistant experience in a highly professional business environment (experience in financial services professional services legal or banking industries preferred)

Exceptional written and verbal communication skills in English and Arabic Desire to deliver superior customer service

Ability to multitask with high degree of accuracy

Demonstrated high level of professionalism and confidentiality

Excellent phone manners and interpersonal communication skills

Ability to learn and accept standard operating procedures and compliance regulations Exceptional skills with Microsoft Office: Word Excel PowerPoint

Proactive and organized

Disclaimer: Black Pearl will never ask for money or any form of charge our candidates just to process or consider their application for any of our available vacancies. If you happen to receive such a request from any members of our staff or other individuals claiming to be part of Black Pearl please do call our office ator drop us a message on our website .