Events - Senior Associate

Line of Service

Industry/Sector

Specialism

Management Level

Job Description & Summary

Primary duties and responsibilities:

Customer experience

• Assist the Event Manager by working with multiple teams across the firm and across the region to plan and deliver events
• Assist in conducting pre-event and onsite communication in conjunction with the Events Manager
• Contribute to the delivery of high level events that are in keeping with the firms brand and strategy
• Deliver to a professional and high standard for Leadership Team events

Financial

• Ensure event budgets are managed
• Work with the Finance team to manage the LPO and payment process for large scale events in a timely manner
• Negotiate with vendors to look for cost efficient solutions for services related to events

Internal Process

• Work in line with event goals objectives and specific implementation plans that promote the firm defined by the Event Manager and led in conjunction with the PR Communications Marketing and Business Development teams
• Work closely with the Design and Branding teams to ensure brand integrity and alignment for events
• Work with the PR & Communications Teams to ensure alignment with communications and media strategy for events
• Connect and communicate with all relevant teams to ensure event deliverables and milestones are met eg.R&Q Business Resilience Security PR Comms Procurement IT Finance Travel etc.
• Work with internal teams (Design EmTech etc) and outside vendors to introduce and develop new tools for events as required
• Prepare event briefs for internal teams and support teams and ensure everyone understands their role within the event
• Liaise with internal and external speakers preparing and sharing speaker briefs and ensuring a professional experience is provided
• Maintain and develop the Events calendar and update the team accordingly on team calls
• Work closely with the design team when creating artwork for the large scale events
• Assist with the development of all event materials to deliver a high quality event and provide suggestions for new quirky ideas at events
• Manage event logistics onsite and assist the Event Manager with all event enquiries and requests
• Work with the Procurement team when developing relationships with vendors companies venues branding companies etc
• Ensure the Clients & Markets storage cupboard is kept stocked and tidy and manage requests for cupboard access
• Manage requests for event materials backdrops giveaways etc
• Organise and manage firm photo shoots
• Source appropriate venues across the region aligned to event objectives
• Develop a strong understanding of alternative venues for different event formats
• Keep up to date with new hotel/venues opening regionally setting up site visits and building relationships.

Learning & Growth

• Produce lessons learnt documents post-event and ensure changes are incorporated into future events
• Act as a key resource to other functional areas of the business building cross-functional relationship; this is key to the smooth and successful delivery of firm events

Language

• Fluency in spoken and written English
• Proficiency in Arabic is an advantage

Experience

• Bachelors degree in Events Management Marketing Communications or a related field.
• 4-5 years of hands-on experience in planning and delivering events preferably in a corporate professional services or agency setting.
• Strong project and time management skills with a proactive solution-oriented approach.
• Excellent communication and relationship-building skills.
• Highly organised detail-oriented and calm under pressure.
• Comfortable managing multiple events at various stages of planning simultaneously.
• Proficient in Microsoft Office (especially Excel and PowerPoint) and familiar with event tools/platforms.
• Willingness to travel and work flexible hours around event needs.

Education (if blank degree and/or field of study not specified)

Certifications (if blank certifications not specified)

Required Skills

Optional Skills

Desired Languages (If blank desired languages not specified)

Travel Requirements

Available for Work Visa Sponsorship

Government Clearance Required

Job Posting End Date