Admin & Collections Officer

Avanceon is a leading automation and engineering solutions company with a strong presence across the Middle East. We deliver innovative future-ready solutions to our clients and take pride in fostering a collaborative dynamic and professional work environment. Join us to be part of a team that values excellence integrity and growth.

We are seeking a highly organized proactive and detail-oriented Admin & Collections Officer to join our Dubai office. This dual-focused role combines office administration facilities management and corporate support with finance responsibilities including client invoicing receivables and collections. The ideal candidate will ensure smooth office operations maintain compliance and help optimize cash flow by managing timely collections.

Administration & Office Management:

• Oversee day-to-day office operations including front desk visitor management and security systems (CCTV access control).

• Manage office supplies inventory seating arrangements and housekeeping standards.

• Coordinate travel bookings visas medical card arrangements and rental vehicles for employees.

• Support staff welfare initiatives training sessions and employee engagement activities.

• Maintain company assets contracts documentation and compliance with UAE labor laws and regulations.

• Organize meetings prepare agendas and facilitate inter-departmental communications.

• Liaise with vendors for services maintenance and procurement of office goods in a cost-effective manner.

Receivables Invoicing & Collections:

• Prepare and issue client invoices; maintain accurate records of accounts receivable.

• Follow up with clients to ensure timely payment collection and resolve payment-related issues.

• Collaborate with Sales and Finance teams to address disputes deductions or delayed payments.

• Prepare and present collection reports track receivables and escalate issues to management when required.

• Coordinate receivables meetings and ensure structured follow-ups with client accounts departments.

• Bachelors degree in Business Administration Finance Accounting or related field.

• 35 years of professional experience in office administration with exposure to invoicing receivables or collections.

• Experience in project-driven engineering or automation companies is an advantage.

• Knowledge of UAE corporate and labor regulations preferred.

• Strong organizational multitasking and time-management abilities.

• Excellent communication negotiation and follow-up skills.

• Attention to detail with a proactive problem-solving mindset.

• Proficiency in MS Office and ERP systems.

• Ability to work independently while handling confidential information responsibly.

• Work on multinational projects with leading clients in the Middle East.

• Be part of a dynamic and collaborative team environment.

• Opportunities for career growth and professional development.

• Competitive salary and benefits package in Dubai.