Admin Assistant Home Division

WHO WE ARE:

GMG is a global well-being company retailing distributing and manufacturing a portfolio of leading international and home-grown brands across sport everyday goods health and beauty properties and logistics sectors. Under the ownership and management of the Baker family for over 45 years GMG is a valued partner of choice for the worlds most successful and respected brands in the well-being sector. Working across the Middle East North Africa and Asia GMG has introduced more than 120 brands across 12 countries. These include notable home-grown brands such as Sun & Sand Sports Dropkick Supercare Pharmacy Farm Fresh Klassic and international brands like Nike Columbia Converse Timberland Vans Mama Sitas and McCain.

Suncoast the definitive destination for outdoor furniture and accessories in the UAE is a homegrown brand that was born out of a commitment to bridge a gap in the market for thoughtfully designed and expertly crafted outdoor furniture and accessories that can withstand the unique weather conditions of the Middle East. Beyond its own range the stores are also home to premium international outdoor brands such as Higold Edemlan and Nardi.

WHAT YOULL BE DOING:

• Performs general clerical duties to include but not limited to typing photocopying faxing mailing and filing
• Responds sorts and distributes incoming correspondence including phone calls faxes and emails
• Facilitates collection distribution and dispatch of all correspondence (couriers/ letters/ bills) related to the related Division/Business Unit/Department
• Sends out internal communications for any new updates related to the Division/Business Unit/Department to ensure all personnel are aware and updated about the same
• Coordinates and facilitates the supply and maintenance of office equipment whenever required
• Provides administrative documents including tender specifications client quotations vendor purchase orders agreements and contracts etc.
• Supports in filing and other document control activities for the Division/Business Unit/Department to ensure that all documents are stored and available for subsequent use
• Develops and updates spreadsheets documents reports and presentations as per the requirement
• Composes and types routine letters memoranda reports presentations and minutes of meetings
• Gathers enters and/or updates data to maintain internal files records and databases as appropriate
• Schedules appointments and manages arrangements for events/meetings of the related Division/Business Unit/Department
• Maintains confidentiality of documents and information received
• Assists in the coordination supervision and completion of special projects as appropriate

Location: GMG Home - Dubai Investment Park 2