Document Controller

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Role Overview:

A Document Controller in OTIS plays a critical role in managing organizing and maintaining all project-related documentation. This position ensures that all documents are systematically filed easily accessible and up-to-date supporting the project team in executing construction projects efficiently and effectively.

Key Responsibilities:

• Document Management: Oversee the lifecycle of documents including creation review approval distribution and archiving ensuring compliance with industry standards and company policies.
• Quality Assurance: Ensure all documentation is accurate complete and meets the required quality standards before submission or distribution.
• Project Coordination: Collaborate with project managers engineers architects and other stakeholders to gather necessary documentation and ensure smooth communication across teams.
• Version Control: Maintain version control and track changes to documents ensuring the most recent and relevant information is accessible to the team.
• Security and Confidentiality: Implement security measures to protect sensitive information and ensure confidentiality is maintained throughout the documentation process.
• Software Utilization: Utilize document management software and systems to facilitate efficient document handling and retrieval.
• Training and Support: Provide training and support to team members on document control processes and systems ensuring everyone is equipped to manage documentation effectively.

On a typical day you will:

• Prepare and Maintain incoming and outgoing logs for Non Standard Projects.
• Support the Engineering team for Sample board submissions
• Submit the all engineering documents to the Contractor
• Co-ordinate with Engineering team for any incoming responses / letter
• Preparing and Submitting Engineering Documents to the projects (Drawings Materials RFIs Method Statements WIRs etc)
• Submit the ex-Works Letters for non-Standard projects
• Document Back Up in SharePoint
• Any miscellaneous Documentation works

What You Will Need to be Successful:

• Associate degree in Business Administration/Management or equivalent
• Relevant certification such as DCC Certified Document Controller (CDC) or equivalent
• Minimum of 8-10 years of relevant experience in documenting procedures and handling confidential information for large scale projects

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