Administrative Assistant - NAWAH
نُشرت في :
23-01-2024
صاحب العمل نشط
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الوصف الوظيفي
Job Title: Administrative Assistant
Posting Date: 16 Jan 2024
Requisition ID: 1640
Company: NAWAH
Location: Abu Dhabi Abu Dhabi AE
Employment Type: Regular Employee
Seasonality Classification: 4 Unit Steady State
Job Purpose
Employee Group: Only for UAE Nationals
To provide a complete administrative services to the Director/ Manager including office management time management corresponding calendar management logistics management office supplies and clerical responsibilities.
Key Activities Responsibility & Accountability
Activity:
Administrative Support
Responsibilities and Accountabilities:
Stakeholder Engagement
Responsibilities and Accountabilities:
The incumbent is expected to perform standard activities as per attachments 4 & 5 in the Job Description procedure (relating to Health Safety and Environment Security and Business Continuity People Management Excellence and Quality Management
Administrative Support
Responsibilities and Accountabilities:
- Screen incoming mail and telephone calls draft responses redirect correspondence and callers to the appropriate personnel and obtain additional information where necessary.
- Provide a time management/ diary service on behalf the Director/ Manager in order to ensure effective time usage and to avoid conflicting schedules.
- Design organize and implement appropriate filing and record management systems to ensure that records are always current and accessible with ease.
- Assist the Director/ Manager in preparing presentations graphs and statistics in order to ensure they are fully prepared for their meetings.
- Organize and oversee all aspects of meetings held by the Director/ Manager including venue arrangements invitations memos reports and minutes of meetings.
- Observe and apply strict levels of confidentiality and discretion in all matters related to the performance of role in order to ensure that the Director/ Manager (and as an extension Nawahs) intellectual property is guarded at all times.
- Coordinate travel arrangements with travel coordinators for the Director/ Manager.
- Act as a Subject Matter Expert (SME) on travel and expense policies and procedures including use of Human Resources Management System (HRMS) system.
- Process invoices on behalf of the Director/ Manager in liaison with the procurement and finance team ensuring compliance with Nawahs procurement and finance procedures.
- Produce various forms of documentation such as reports presentations memos and emails as required by the Director/ Manager to ensure that well written consistent accurate and timely documentation originates from the Director/ Manager.
- Arrange office supplies and stationary needed by the Division/ Department and ensure their availability at all times.
Stakeholder Engagement
Responsibilities and Accountabilities:
- Practice and encourage open and effective communication internally and externally in order to build and nurture effective working relationships.
The incumbent is expected to perform standard activities as per attachments 4 & 5 in the Job Description procedure (relating to Health Safety and Environment Security and Business Continuity People Management Excellence and Quality Management
Responsibilities & Accountabilities (contd.)
N/A
Professional Certifications
Minimum
Not required
Preferred
N/A
Not required
Preferred
N/A
Qualifications
Minimum
Language Proficiency:
Preferred
English: Fluent
Language Proficiency:
Preferred
English: Fluent
Experience
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نوع التوظيف
دوام كامل
المهارات المطلوبة
الإبلاغ عن هذه الوظيفة
إخلاء المسؤولية: د.جوب هو مجرد منصة تربط بين الباحثين عن عمل وأصحاب العمل. ننصح المتقدمين بإجراء بحث مستقل خاص بهم في أوراق اعتماد صاحب العمل المحتمل.
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