Administrative Assistant - NAWAH
Posted on :
23-01-2024
Employer Active
1 Vacancy
The job posting is outdated and position may be filled
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Share
Send me jobs like this
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Job Description
Job Title: Administrative Assistant
Posting Date: 16 Jan 2024
Requisition ID: 1640
Company: NAWAH
Location: Abu Dhabi Abu Dhabi AE
Employment Type: Regular Employee
Seasonality Classification: 4 Unit Steady State
Job Purpose
Employee Group: Only for UAE Nationals
To provide a complete administrative services to the Director/ Manager including office management time management corresponding calendar management logistics management office supplies and clerical responsibilities.
Key Activities Responsibility & Accountability
Activity:
Administrative Support
Responsibilities and Accountabilities:
Stakeholder Engagement
Responsibilities and Accountabilities:
The incumbent is expected to perform standard activities as per attachments 4 & 5 in the Job Description procedure (relating to Health Safety and Environment Security and Business Continuity People Management Excellence and Quality Management
Administrative Support
Responsibilities and Accountabilities:
- Screen incoming mail and telephone calls draft responses redirect correspondence and callers to the appropriate personnel and obtain additional information where necessary.
- Provide a time management/ diary service on behalf the Director/ Manager in order to ensure effective time usage and to avoid conflicting schedules.
- Design organize and implement appropriate filing and record management systems to ensure that records are always current and accessible with ease.
- Assist the Director/ Manager in preparing presentations graphs and statistics in order to ensure they are fully prepared for their meetings.
- Organize and oversee all aspects of meetings held by the Director/ Manager including venue arrangements invitations memos reports and minutes of meetings.
- Observe and apply strict levels of confidentiality and discretion in all matters related to the performance of role in order to ensure that the Director/ Manager (and as an extension Nawahs) intellectual property is guarded at all times.
- Coordinate travel arrangements with travel coordinators for the Director/ Manager.
- Act as a Subject Matter Expert (SME) on travel and expense policies and procedures including use of Human Resources Management System (HRMS) system.
- Process invoices on behalf of the Director/ Manager in liaison with the procurement and finance team ensuring compliance with Nawahs procurement and finance procedures.
- Produce various forms of documentation such as reports presentations memos and emails as required by the Director/ Manager to ensure that well written consistent accurate and timely documentation originates from the Director/ Manager.
- Arrange office supplies and stationary needed by the Division/ Department and ensure their availability at all times.
Stakeholder Engagement
Responsibilities and Accountabilities:
- Practice and encourage open and effective communication internally and externally in order to build and nurture effective working relationships.
The incumbent is expected to perform standard activities as per attachments 4 & 5 in the Job Description procedure (relating to Health Safety and Environment Security and Business Continuity People Management Excellence and Quality Management
Responsibilities & Accountabilities (contd.)
N/A
Professional Certifications
Minimum
Not required
Preferred
N/A
Not required
Preferred
N/A
Qualifications
Minimum
Language Proficiency:
Preferred
English: Fluent
Language Proficiency:
Preferred
English: Fluent
Experience
More jobs on
Employment Type
Full Time
Key Skills
Report This Job
Disclaimer: Drjobs.ae is only a platform that connects job seekers and employers. Applicants are advised to conduct their own independent research into the credentials of the prospective employer.We always make certain that our clients do not endorse any request for money payments, thus we advise against sharing any personal or bank-related information with any third party. If you suspect fraud or malpractice, please contact us via contact us page.
