Office Manager

Establish a smooth office operation in compliance with the company policies and DIFC/UAE regulations and procedures.
• Affirm regulatory compliance where needed (VAT compliance, ESR submissions) through coordination of professional advisors.
• The contact point for emergency evacuation procedures and managing relationships with DIFC authority and building management.
• Provide critical support to the procurement process, including coordinating office supplies, facilities, and supplier relationships.
• To ensure the accuracy and timely reporting of financial information, work with an external accounting firm and the company's finance manager.
• Assist in the coordination of the accounts payable process (including petty cash) and the accounts receivable process (ensuring clients are invoiced and cash is received in a timely & reliable manner)
• Responsible for maintaining HR records, managing the staff visa/residence application processes, and reporting on staff attendance and holidays to the client in the UK.
• Plan the scheduled work activities of the driver, and organise travel, visas, and accommodations on behalf of the regional team in the Middle East, including the Regional Director.
• Maintain the client's policies and compliance with DIFC/UAE regulations, and work with internal and external auditors to ensure that all procedures are understood by staff and adhered to.
• The Client's UK-based staff and office holders may visit the region with administrative support