Administration Support

Responsibilities:
• Diary management, setting up meetings and visits, ensuring relevant attendance and preparation
• Review incoming email / correspondence and where appropriate action independently
• Organize all travel arrangements, including the necessary approvals and assessments
• Internal, client and supplier telephone interface as required
• Manage expense claims and approvals on behalf of Director
• Maintain timesheets for Director and – where required – their leadership team
• Organize internal and external meetings, incl. preparatory materials, and take minutes as required, cascade and chase actions where appropriate
• Professionally expedite delegated actions from Director
• Plan and review the Director's commitments and reporting schedules to assist Director in meeting internal and external commitments, as well as delivery of goals and initiatives
• Ad hoc project work and tasks requiring research and data collection
• Prepare presentations and reports targeted at a variety of audiences, e.g. customers, employees, senior management, key stakeholders etc., ensuring necessary quality achieved every time
• Compile reports and liaise directly with contributors to ensure timely submission
• Maintain filing systems and controlled documents
• Implement and manage processes in line with company policies and directives
• Interface and communicate with senior client representatives and other stakeholders on behalf of Director
• Liaise with senior management within Siemens on behalf of Director
• Establish good working relationships with other Personal Assistants internally and externally, as well as the wider Siemens Admin Team, supporting where required