Office Manager

Aid in managing the diaries of Regional Heads, including appointment scheduling, setting priorities, reallocating resources as needed, and logistics management.
• In order to plan meetings and make sure everyone is prepared, agendas, pre-meeting briefings, and meeting materials must all be established.
• Creating reports and correspondence.
• Effectively representing the Regional Head through communication with internal and external stakeholders, including managing invitations to members, Councillors, and outside parties and provide intensive travel management support for the same.
• Keep up-to-date records of all relevant information, such as BU distribution lists, intranet data, and records of external stakeholders and suppliers.
• Communicate frequently and support divisional member services programmes and strategies.
• Manage financial tasks such as processing invoices, AMEX statements, and expense reimbursements.
• Manage and coordinate all aspects of the Abu Dhabi office's operations, including facilities, TDS, member visits, etc.

Compliance Administration:
• Support the Regional Head with the License renewal process (for timely license renewal, make sure the pertinent renewal dates are recorded in your calendar).
• Establish relationships with governing bodies

Events and Team work:
• Offer full support for member services events.
• When necessary, accurately set up and maintain events in the UAE; arrange for iMIS enrolment registration; arrange for catering services; and arrange for the printing and distribution of manuals and supplemental notes.
• Support the processing of membership applications and member inquiries in Abu Dhabi.
• Abu Dhabi/Dubai pre- and post-event assistance, including venue setup, registration management, equipment inspection, speaker preparation, event duty, and assessment summation.
• Assisting with other divisional operations as needed, such as providing on-site support for internal and external events as well as regional events.
• Participate actively in team and office activities in Abu Dhabi and the UK.