RETAIL ADMINISTRATION MANAGER

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  Ensure that all rented flats / complexes, properties and retail staffs are accounted and updated in the Property Management System.

• Evaluate proposed new retail staff accommodation design and location in coordination with Group Purchasing and Contracting (GPC)

• Ensure that all Company Properties in the retail staff accommodation units are adequately secured, audited and managed.

• Search for new accommodation as needs arise and ensure best locations are selected with competitive rent and facilities

• Participate in architectural and engineering planning and design for new accommodation projects

• Develop and implement staff recreational facilities on the existing and new accommodations

3.2Furnishings and Appliances

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  Evaluate the need to replace items and the approval of new furnishings and appliances in conjunction with GPC.

• Oversee and approves the re-sale of disposal of used furnishings and appliances in accordance with the Company Standards and Policies.

• Ensure that all accommodation units are allocated with furnishings and appliances corresponding to number of occupants assigned to individual apartments and rooms.

3.3.Accommodation Occupancy

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  Ensure that all records of Company accommodation units i.e. location, type, number of rooms, details of occupants and furniture are maintained and updated.

• Ensure that new recruits are properly assigned and allocated to their apartments / flats / rooms upon arrival from overseas.

• Achieve maximum utilization of bed space in the company owned accommodation to reduce cost

• Controls and monitors the occupation levels at accommodation during staff vacation, resignation and termination.

• Manages bed space occupancies in the company owned accommodations to achieve maximum utilization to reduce cost.

3.4Accommodation Rules of Conduct

Ensure implementation of housekeeping and discipline standards by occupants in the retail staff accommodation.

• Defining the rules of conduct necessary to maintain moral values of every individual.

• Periodical inspection of accommodation to ensure that staff follow the rules and regulations

3.5Retail Welfare and Community Standards

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  Oversee the administration of the transport function to ensure staff are transported to and from sites and accommodation in a timely and safe manner – planning process to include the number of trips, routes, size of vehicle etc.
• Negotiate with third party caterers to provide quality and cost beneficial meals at the accommodation
• Periodical inspection of quality of meals provided to staff are at high hygiene standards
• Negotiate with third party launderers to provide laundry services to our staff
• Arrange sporting activities at staff accommodation periodically
• Oversee smooth transition of new staff arrival and provide proper lodging and boarding

3.6Administrative Function

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  Ensure that all administrative tasks required by the Retail Operations Department are properly maintained and performed including all records and files.
• Ensure effective management of database (Site level files) for all sites across the network.
• Manages the communication of both internal and external correspondences
• Reviewing of all contract and Service level agreements with vendors or other Departments as and when required.
• Ensure that all Purchase Requisitions (PR’s) are charged to the appropriate cost centre