Property Book Team Chief

JWR Employment Specialists are delighted to be recruiting for an Accounts Assistant/Office Administrator for one of Ireland s leading home energy retrofit and renewable energy companies in Newport, Co. Mayo.

This is an exciting opportunity for an experienced accounts assistant/office administrator to experience a wide-ranging and varied role in a rapidly growing industry. Reporting directly to the General Manager, you will be involved with purchase orders, sales orders, invoicing etc. Training will be provided on all aspects of the role.

This is a full-time, office-based role, available with an immediate start.

Responsibilities and duties:

Accounts:

Debtor invoicing, receipts and reconciliation, follow-ups, etc.

Creditor purchase orders, invoice posting, payment allocation, reconciliation, processing of payment runs, dealing with supplier queries, etc.

Importing bank statements and credit card receipts to the ledger, bank reconciliation

Stock control

Assist with the preparation of VAT returns and other tax filings

Assist with payroll preparation and execution

Administration:

Taking customer calls, gathering information to determine next steps and recording all information on our customer database

Arranging next steps such as phone calls and meetings to advance the customers enquiry

Learning and understanding the specific requirements of the various energy grant schemes, administered by SEAI, for energy-efficient works.

Updating and maintaining customer information (CRM) with individual customer orders and information

Scheduling and updating Job Sheets for our site operations crews and subcontractors

Updating and maintaining project files with customer and project information, photographs, etc.

Status reporting to senior management

General administrative duties, tasks and other projects that may be assigned by management

Administration surrounding the management of a wholesale business to maintain high efficiency and transparency

Arranging shipments of goods inwards and outwards, dealing with couriers, etc.

Requirements

Qualifications and Skills

Ideally 3-5 years of accounts and 3-5 years of administration experience (separate or concurrent) and preferably with a book-keeping or accounts technician qualification and ECDL or equivalent.

Excellent communication skills, telephone manner and fluent English are essential

Extremely IT literate, incl. Microsoft Office; Adobe; Google Workspace, various cloud software.

Knowledge of ROS and payroll software

Ability to quickly learn and be adaptable & flexible

Good people skills and a friendly personality required

Previous experience in using a Project Management and/or CRM software package would be ideal

Exceptional attention to detail and high level of accuracy, written English and grammar are pre-requisites of this position

Strong organisational skills, demonstrating an ability to work both independently and within a team and in a fast-paced environment, assess priorities, manage multiple tasks simultaneously and meet deadlines under pressure

Proven ability to work under own initiative

Hands-on experience doing payroll, revenue returns, bank reconciliations etc.

Provide high level of customer service

You must be reliable, honest, trustworthy and represent our businesses in the best way possible

We are seeking a candidate with a positive, pleasant, can do attitude who is proactive and eager to learn