Product Specialist

We are looking for a dynamic and energetic administration assistant that is able to work independently.

Job Description

Answer and direct phone calls in a polite and friendly manner

Welcome visitors in a warm and friendly manner, and answer any questions visitors have

Maintain reception area and all common areas in a clean and tidy manner at all times

Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer

Keep detailed and accurate records of visitor requests and of calls received

Excellent time management skills and the ability to work under pressure to meet deadlines

Ability to work independently

Ability to multi-task with accuracy

Maintain the general office filing system

Liaising with clients

Data processing

Computer literate on MS Office, must have advanced knowledge of Excel - - Show strong written and verbal communication skills

Assist and provide administrative support

Filing and data storage

Execute receptionist and general administrative duties

Requirements

Admin Assistant is primarily responsible for administrative support to the Product Manager dealing with the Lenovo Consumer Administration.

Capturing data in Excel spreadsheets as required for various rebates.

Track and monitor rebates on supplier rebate system.

Handling all verifications and cross checks to complete all rebate programme procedures timeously.

Capturing, verifying and submitting of claims to vendor as per 45 days from date of invoice.

Handling and raising of disputes on time to ensure that deadlines are met.

Assisting when Product Manager is away, provide back up support to both vendor and sales.

Attaining various reports to help track sell out vs items sold on rebates.

Responding to the queries from clients while the Product Manager is out of the office.

Assisting with administration on certain large accounts, both finance and logistics when and if necessary.

Assisting on administration when stock gets booked in when Product Manager is out of the office.

Providing back up to the Product Manager in sending product information to clients when necessary.

Keeping abreast with the latest technology and products by attending all scheduled vendor

Computer literate, competent in MS Outlook and MS Excel.

Certificate in Excel basic and intermediate.

2 to 3 years experience in an IT related administrative and excel [URL Removed] and Competencies:

Excellent administrative skills.

Excellent communication and listening skills.

Contribution to team success.

Ability to work under pressure.

Ability to follow up and follow through to completion of tasks.

Planning, organising and time management to ensure work is completed as per required deadlines.

Problem solving.

Data capturing in Excel Documents.