HR Specialist

Job Purpose:

HR Specialist is responsible primarily for the daily coordination and administration of manpower planning, recruitment, onboarding, orientation and offboarding related matters in line with quality standards and established HR processes, policies, and

Be the first point of contact for Talent Management enquiries and create a superior candidate experience, providing a high level of service to candidates, and therefore this is an important role and the foundation of the overall HR

Key Responsibilities:

Talent Acquisition:

Support the full lifecycle recruitment process from requisition through to the on- boarding of

Coordinate with hiring managers to identify staffing needs and candidate selection criteria within the approved budget and person specification for the

Ensure that the Company s recruitment procedure is followed and required approvals are in

Reduce agency recruitment spending by using direct sourcing methods to source candidates through external & internal sources, job posting, initial screening, scheduling, and conducting

Organize and attend job fairs, campaigns, and recruitment events to build a strong candidate pipeline and to support

Ensure candidates are hired based on their qualifications, skills, and compatibility with the company

Create and review job

Responsible for ensuring that the level of competencies required for each role is explored within the interview through competency & behavioral based

Implement candidate selection methodologies such as structured interviewing process based on business and hiring manager

Coach and guide Hiring Managers on effective interviewing techniques and assessment methods to ensure a positive candidate experience at all

Conduct reference checks on candidates to ensure that they have good work ethics and experience for the

Compile lists of most-suitable candidates by assessing their CVs, portfolios, and references to build candidate pool for future

Maintain records of all supporting records used for recruitment, including interview notes and related paperwork for

Fully partake in final HR interview, hiring decisions and offer negotiations

Undertake pre and post interview discussions with managers and coordinate the feedback

Prepare and issue offer

Maintain relevant reports consistently for manpower planning and to track hiring metrics including time-to-hire, time-to-fill, and source of

On/ Off - Boarding:

Manage the full cycle of onboarding and On/Off-

Facilitate the onboarding of new hires, ensuring a positive and smooth

Liaise with the administration department in all matters regarding immigration and offshore mobilisation

Coordinate with relevant internal stakeholders for matters related to visit visa, flight tickets and hotel bookings if

New starter pack, employment contract and internal communication to be issued prior to

Fully manage the induction process, updating and distributing induction material, ensuring new starters are informed of Company s

Coordinate L&D needs that are obtained through new start induction & development plans, and contract revisions with T&C

Contribute to the orientation programs for new hires to ensure successful onboarding, includes presenting at induction sessions, providing cultural & social integration and knowledge on company culture to ensure achieving optimum efficiency of new hires - and to ensure minimum attrition of new

Support the development of onboarding policies, processes, and systems to meet the Company s needs and objectives in a consistent manner and propose continuous

Provide advice & guidance to new recruits and ensure support on HR / IT / any other related matters includes coaching employees on basic legal and policy-related rules and

Issue new start joining communications and coordinate with internal process owners to ensure new employee experience and onboarding is best in class and represents our

Ensure the preparation of onboarding kit and welcome new employees upon their arrival and ensure their office tour and introduction to team

Gather feedback from newly hired employees about their experience to recommend

Manage the offboarding process which includes approvals, communication, exit clearance, immigration related cancellations, final payment calculation, exit interview and issuance of leaver s

Conduct exit interviews for feedback and make recommendations for continuous

HR & Administration:

Maintain and update new start employee database

Raise purchase requisitions for relevant 3rd party services when

Take part in HRMS recruitment module implementation, HR initiative and

Assist HR Manager with adhoc HR related case work and

HSEQ and regulatory compliance:

Follow all company, work site and regulatory procedures at all times, and commit to engage in safe working

Address any HSEQ concerns and take appropriate actions in conjunction with Company

Adherence to country specific employment law related to L&D stipulated by UAE Ministry of labour and immigration

Keep up to date with relevant industry developments and best

Involve in audits with HR Manager in line with IMS & API Q2

Requirements

Qualification(s) & Training (E Essential / P Preferred):

Diploma or Bachelor s degree in any discipline, or Secondary qualification with at least 3 years equivalent experience in related field (E)

CIPD Qualification in HRM or equivalent HR Certifications (P) Ability to obtain the preferred certification within 2 years of starting the role (E)

Certified in IMS & API Spec Q2 Awareness/ Internal auditor (P)

Expert in MS Office, IT related applications and systems (E)

Experience(s) (E Essential / P Preferred):

Minimum of 5-6 years total working experience in HR role in related sector and knowledge in energy / oil & gas staffing process (E)

Ideally a background of agency and in- house (E)

Solid understanding of Employment law in UAE (E)

Experience in full-cycle recruiting, using various interview techniques and evaluation methods (P)

Experience of stakeholder management (E)

Proficiency in documenting processes and keeping up with industry trends (E)

Working knowledge in HRMS / ATS (P)

Experienced in competency & behavioral -based interviewing (P)

Knowledge, Skills, Abilities & Competencies (E Essential / P Preferred):

Good understanding of the local recruitment market and competitive awareness (E)

High levels of tenacity, creativity, and lateral thinking (P)

Able to adapt interview style to level of role and the line managers requirements (E)

Strong customer-focused background (E)

Demonstrate ability to multitask and perform under pressure (E)

Attention to detail and creative problem-solving skills (E)

Collaborative, flexible and positive approach to work within the function and

Able to communicate and build relationships internally/externally at all (E)

Capable to work effectively with a diverse and inclusive (E)

Strong teamwork skills and a collaborative approach to employee experience (E)

Good resource planning, problem-solving and strong organizational skills (E)

Excellent numeracy (statistics / data analysis) skills with an attention to detail (E)

Considers the level of importance of tasks and prioritises action, multi-tasking when (E)

Communication

Excellent communication, interpersonal and presentation skills in English (E)

Gives and receives constructive feedback (E)

Ensures that others involved in a project or effort are kept informed about developments and plans (E)

Ensures that regular & consistent communication takes place within area of responsibility (E)

Personal Qualities

Responsible attitude to safety and staff at all times (E)

Proactive, highly organized and self-motivated (E)

Excellent listening skills, reacting to stakeholder needs (E)

Skill to coach and mentor hiring managers (E)

Ability to travel on business to domestical and overseas locations (E)

UAE driving license (P)

Complying with Procedures:

Ensure all operations comply with the Company and Client operating policies and

Ensure all operations comply with the Company Health and Safety

Be aware of company conditions of employment as detailed in the Employee

Liaise with the HR Department to assure compliance with current employee law legislation and employment contract and keep up to date with other current legislation, legal requirements and regulations that apply to the