Executive secretary

Job responsibilities:

• Provide high-level administrative support by preparing correspondences, presentations & reports, receiving visitors, arranging conference calls.
• Conducting research, compile data and handle information requests as and when required as instructed.
• Responsible for proactively collaborating with board members to set up meetings, giving proper notice/invitation of any meetings.
• Prepares full minutes of the all meetings, presentations and agendas & promptly distributing materials pre-post meetings.
• Ensures allcritical documents are organized, safely stored, and records are maintained for readily accessible.
• Must always have up-to-date contact information for every board and staff members.
• Set up and oversee administrative policies and procedures.
• Meet with individuals, special interest groups, and others on behalf of executives, committees, and boards of directors.
• Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.

Qualification / Requirements:

• Age under 35 years
• A minimum of 5 years of work experience in Kuwait working as executive assistant, office manager, or similar role in a fast-paced environment.
• Excellent interpersonal skills, strong communication skills both written and verbal in Arabic & English is mandatory.
• Bachelor degree or equivalent preferred but Diploma holders can also apply
• High level of maturity and experience working with executive leadership.
• Works well in both team oriented and self-directed environments.
• Complete work quickly, react with appropriate urgency to situations that require a quick turnaround, and take effective action.
• Ability to maintain confidentiality.
• Strong organizational skills, attention to detail and ability to balance multiple priorities.
• Tech-savvy and proficient in Microsoft Office, and openness to learning other office and communication tools as needed.
• Available to join immediately and must have transferable visa.