- Managing a complex daily schedule including scheduling client and internal meetings
- Ensuring the CEO is well prepared and informed ahead of meetings
- Reviewing and summarizing emails, prioritizing actions and responding where appropriate
- Co-ordinating travel arrangements including booking flights, accommodation and transport as needed for a seamless experience
- Drafting a variety of communications on behalf of the CEO, for internal matters as well as for social media and external releases
- Act as a trusted adviser, keeping the CEO informed of critical information
- Preparing presentations, reports and other documents as required
- Providing general support whilst being aware of and supporting with wellbeing
- Assessing and suggest ways to improve processes and enhance efficiency
- Maintaining CRM and document management systems
Key competencies:
- Scrupulous attention to detail with a high level of accuracy
- Analytical approach to interpreting data and making suggestions
- High level of customer service orientation
- Prompt and efficient follow-through mindset
- Superb organizational and time management skills
- Adaptable and agile approach to various working situations in a fast-paced environment
- Excellent communication and project management skills
- Self-motivated with a positive, proactive approach and sense of urgency
- Act as a vault when maintaining confidential and sensitive information
- Ownership and responsibility
- Entrepreneurial spirit, especially when problem solving and improving processes
- High degree of maturity and professionalism
- Advanced skill level with Microsoft applications and other software
Required Experience and Qualifications:
- Previous experience of 6 to 10+ years working as an Executive Assistant, ideally in a professional services environment
- Bachelor’s degree (or equivalent), ideally in Business or Finance
- Additional certifications related to technology or project management will be considered a plus
- Excellent spoken and written English, Arabic speaking is advantageous