City Manager - Logistics

As an Administrative Assistant / Executive Secretary, you will be responsible for carrying out the daily activities of the Executive office to deliver an excellent staff experience. An Administrative Assistant / Executive Secretary will also be required to provide secretarial support, manage mail, and carry out all filing. Specifically, you will be responsible for performing the following tasks to the highest standards:

Carry out daily administrative activities of the Executive office while adhering to Hilton Standards, policies and procedures

Provide secretarial support to the Executive team

Ensure all communications particularly relating to owners, guests and the Corporate office are handled promptly and professionally

Receive and distribute mail

Ensure outgoing mail is dispatched in a timely manner

Provide minutes to Executive Team Meetings and compile management reports in a timely and accurate manner if necessary

Maintain adequate supplies of office stationary

Identify and build internal and external relationships

Carry out all filing

Comply with all key security mandates

Report any maintenance issues or hazards

Maintain own work area in a clean, tidy and good manner

Report defective materials and equipment

Assist with special projects related to the Executive Office

Requirements

An Administrative Assistant / Executive Secretary is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:

Excellent verbal and written communication skills

Excellent administration and IT skills

Committed to delivering a high level of customer service, both internally and externally

Flexibility to respond to a range of different work situations

Ability to work under pressure

It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:

Previous administrative experience in a fast paced environment.