Administrative Assistant to the Office

• Coordinate and manage the CEOs schedule, including appointments, meetings, and travel arrangements.
• Screen and handle all incoming calls, emails, and other forms of correspondence, ensuring prompt and professional responses.
• Arrange and coordinate domestic and international travel itineraries for the CEO, including flights, accommodation, and ground transportation.
• Prepare, review, and organize various documents, reports, and presentations for the CEO. Maintain an organized filing system.
• Schedule and coordinate internal and external meetings, including agenda preparation, meeting minutes, and follow-up actions.
• Handle sensitive and confidential information with the utmost discretion and maintain a high level of trustworthiness.
• Provide administrative assistance to the CEO, including but not limited to drafting correspondence, expense tracking, and document formatting.
• Greet and assist guests, clients, and stakeholders visiting the CEOs office.
• Manage inventory of office supplies and coordinate procurement as needed.
• Support the CEO in various ad-hoc projects and initiatives as required.
  

Requirements

To be considered for this role, you have to meet the following criteria:

• Completion of Secondary (12 years) education followed by 2 years full time training leading to diploma in Business Administration or equivalent.
• Good knowledge of PC applications, particularly Microsoft Office and other graphic and presentation software.
• 3 - 5 years’ experience in general administrative and/or clerical work, ideally within financial services, consultancy, or law firm industries
• Strong organizational and time management skills
• Proven exposure in a fast-paced environment