Secretary
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Job Location:
Monthly Salary:
Posted on:
20 days ago
Vacancies:
1 Vacancy
Job Summary
What Youll Drive
- Provide comprehensive secretarial and administrative support to the Project Management and Technical Office.
- Receive register log and properly distribute all incoming and outgoing documents.
- Prepare and maintain daily reports technical submittals and drawing records in the CSD system.
- Type and format letters faxes emails and memos; receive and manage mail/email correspondence.
- Maintain and regularly update correspondence log registers and records in the CSD system.
- Attend and manage telephone calls and act as the front office point of contact.
- Prepare minutes of meetings payment certificates and monthly progress reports for consultants.
- Establish organize and maintain an effective filing and document control system.
- Coordinate with subcontractors and consultants regarding documentation and administrative matters.
- Liaise with Head Office (HO) on administrative and coordination tasks.
- Prepare weekly and monthly manpower and plant/equipment reports.
- Manage stationery inventory and office supplies.
Qualifications :
Youre a Great Fit If You Have
- Diploma or Bachelors degree in Secretarial Studies Business Administration or a related field.
- Minimum 5 years of experience as a Secretary or Administrative Assistant preferably in a construction engineering or project management environment.
- Proficient in MS Office (Word Excel Outlook PowerPoint).
- Experience using document control systems (CSD or similar systems).
- Strong typing and formatting skills for reports letters minutes of meetings and technical documents.
- Strong document control and filing system management skills.
- Ability to prepare daily weekly and monthly reports (manpower plant progress reports).
- Excellent verbal and written communication skills.
- Ability to coordinate effectively with subcontractors consultants and Head Office.
- Professional telephone etiquette and front-office handling skills.
- Well-organized detail-oriented and able to manage multiple tasks.
- Strong time management and prioritization skills.
- Ability to work independently and as part of a team.
Why Youll Enjoy Working with Us
- Exciting Projects
- Career Growth
- Diverse Team
- Competitive Benefits
- Positive Workplace Culture
Additional Information :
Six Construct is guided by our core values of respect excellence co-creation passion and unity. Our values are at the heart of everything we do creating a diverse and inclusive workplace where everyone feels valued secure and motivated to reach their full potential.
Remote Work :
No
Employment Type :
Full-time
Key Skills
About Company
A multidisciplinary group with over 110 yearsÂ’ experience. Since first going into action in 1909, the BESIX Group has over the years grown into a multidisciplinary company with a leading position in its markets: construction, property development and concessions. This wide-range expe ... View more
