Academic Administration Assistant Locum
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Job Summary
Closing date: 16/10/2025
Number of positions: 1
Recruiter name:Ruba Hijah
Reference number: 64391
Mediclinic Corporate Office Dubai Dubai United Arab Emirates
MAIN PURPOSE OF JOB
To provide administrative and coordination support to deliver MBRU/Dubai Health undergraduate clinical placements and graduate training at Dubai Mediclinic Middle East hospitals and clinics.
This role ensures the successful delivery of academic placements onboarding processes documentation and communication with multiple stakeholders including MBRU/Dubai Health MCME human resources learning & development academic site coordinators graduate programme directors and discipline coordinators.
The role plays a vital part in facilitating high-quality teaching for students and trainees while maintaining compliance with regulatory and institutional requirements.
KEY RESPONSIBILITY AREAS
Act as the primary liaison for MBRUs undergraduate medical students (Years 16) coordinating clinical placements onboarding and academic support activities across hospital sites.
Manage documentation orientation logistics and communication for Year 4 onboarding Early Clinical Exposure and student research programmes.
Support the Clinical Elective Programme by coordinating placements onboarding and feedback processes for local and international students.
Provide administrative support for postgraduate trainees (residents fellows and MSc Nursing students) including onboarding documentation evaluations and accreditation preparations.
Maintain accurate records and trackers for all academic programmes ensuring compliance with DHA standards and internal policies.
Coordinate academic meetings generate timely reports and assist with broader academic initiatives such as summer/winter schools and faculty development activities.
REQUIRED EDUCATION
A relevant diploma from an accredited educational institution
A relevant Bachelors degree in a healthcare / administrative subject
REQUIRED EXPERIENCE
Minimum of 1 year experience in in a healthcare or academic setting.
Experience of coordinating academic teaching programmes
REQUIRED JOB SKILLS AND KNOWLEDGE
- Coordination and scheduling of diaries and meeting
- Event coordination and initiative facilitation
- Excellent administration and coordination skills
- Administrative communication and time management skills
- Communication & Stakeholder Engagement
- Business communication skills
- Academic programme design
All applicants will be considered with the understanding that preference will be given to the designated groups in accordance with the United Arab Emirates Emiratization Program. If you wish to grow with us apply now and become a part of the Mediclinic Middle East Family
Required Experience:
Junior IC
Key Skills
- Aviation Safety
- Design Engineering
- Drilling Engineering
- Facilities Management
- Account Development
- Apache Commons
About Company
Mediclinic is focused on providing acute-care, specialist-orientated, multi-disciplinary healthcare services. The Group takes a sustainable, long-term approach to business, putting patients at the heart of its operations and consistently delivering high-quality healthcare services.
