DOCUMENT CONTROLLER
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Job Location:
Monthly Salary:
Posted on:
4 hours ago
Vacancies:
1 Vacancy
Job Summary
The Document Controller is responsible for establishing maintaining and managing an efficient document control system for project-related documentation. This role ensures accuracy accessibility traceability and compliance of all project documents while supporting project teams and contributing to effective project execution and governance.
JOB DESCRIPTION:
Document Control System Management
- Establish and maintain a centralized document control system for all project documentation.
- Develop implement and continually improve document control procedures and workflows.
Document Management
- Receive log track and distribute incoming and outgoing project documents to relevant stakeholders.
- Ensure proper document version control naming conventions and metadata accuracy.
Organizing & Filing
- Organize and categorize documents in a systematic and accessible manner.
- Create and maintain both electronic and physical filing systems that ensure easy retrieval and long-term storage.
Quality Assurance
- Conduct regular quality checks to ensure document accuracy completeness and compliance.
- Coordinate with project teams to resolve document inconsistencies or errors.
Access Control
- Manage access permissions and ensure only authorized personnel can retrieve or modify documents.
- Monitor documents access history and maintain security and confidentiality standards.
Collaboration with Project Teams
- Collaborate with project managers engineers and stakeholders to understand document requirements.
- Facilitate efficient communication and document flow between internal teams and external parties.
Document Retrieval & Support
- Ensure timely retrieval documents for project teams audits or external reviews.
- Maintain an efficient and traceable document retrieval process.
Training & User Support
- Provide training to team members on document control systems processes and best practices.
- Offer ongoing support for document-related issues and system usage.
KEY QUALIFICATIONS:
- Bachelors degree in business administration Information Management or a related field.
- 5-7 years of experience as a Document Controller preferably in the energy or water industry.
- Strong familiarity with document control software and digital document management systems.
- Excellent organizational coordination and time-management skills.
- High attention to detail accuracy and record-keeping discipline.
- Proficient in Microsoft Office applications and document control platforms.
- Strong communication and interpersonal skills.
VERTICAL:
ENGINEERING
Key Skills
- Information Management
- Adobe Acrobat
- Continuous Improvement
- Records Management
- Assembly Experience
- User Acceptance Testing
- Project Engineering
- Sharepoint
- Filing
- Document Management Systems
- Mentoring
- Document Management
About Company
Duncan & Ross offers integrated and customer oriented services in different industries such as Automotive, Aerospace, Metro & Railway, Energy, Construction, Manufacturing and Telecom.
