Collection and Administrative Assistant

Role : Collection and Administrative Assistant
Location : Abu Dhabi

Role Purpose:

Supporting MPM legal & collection operations & support to Property Management - UAE.

KEY METRICS:

• Revenue:
• Expenses:
• Net Income:
• Assets:
• Headcount:
• Number of branches:
• Number of ATMs:
• Number of Direct Reports:
  
  

Key Accountabilities of the role

Overseeing day-to-day operations.

• Managing administrative budgets.
• Maintaining corporate relationships.
• Monitoring operating expenses.
• Liaising with HR and other departments.
• Updating Attorney. on business performance
• Carry out all the responsibilities in accordance with the company policies and applicable procedures.
• Follow up bounced cheques and emphasize that they are collected ASAP.
• Checking the non-collected cheques and reviewing the required supporting documents and prepares the missing to ensure they are in proper format for police stations acceptance.
• Taking the legal action against the non-collected cheques by transferring them to the law firms and prepares the required reports.
• Solving problems relating to bounced cheques and police cases.
• Respond to inquiries on a variety of matters such as the status of pending bounced cheques last updates of police cases administrative and court rules.
• Following up the cases updates with the law firms and update the system regarding the same.
• Following up the deposited amounts in police stations with the law firms and collect it.
• Receiving the invoices from law firms and review it proceed in oracle system.
• Following up the payments of the legal fees with accounts Dept. and hand it over to the law firms.
• Providing information & direction to the interested parties.
• Prepare reports on status of the bounced cheques andpolice complaints.
• Timely and efficient completion of routine / job related tasks and responsibilities.
• Ensure all bounced cheques are followed up on daily and weekly basis.
• Provide the monthly reports to the Managers accurately and punctually.
• Comply with updated NEW policy SOP or procedures released and arrange to attend training if required.
• Meeting with the tenants and owners to explain the status of their cases.
• Meeting with the law firms representatives to discuss the cases updates and all of the related subjects.
  

Specialist Skills / Technical Knowledge Required for this role:

• Diploma or bachelors degree with knowledge of banking and accounting business
• Fluency in English & Arabic (written / spoken).
• Proficient with Microsoft Office specifically Outlook Word and Excel.
• Strong oral and written communication skills.
• Excellent organizational skills.
• Office administration experience.
• Problem Solving Skills:
• Reporting skills.
• Excellent critical thinking analytical reasoning and negotiation skills.