Paymaster / General Cashier

The incumbent in this position is responsible for following up to materialize the budgeted revenues of all segments. The position focuses on hotel's national and international accounts in terms of individual bookings.

KEY ROLES & RESPONSIBILITIES
• Maintain confidentiality in regards to payroll related information.
• Keep track of overtime forms from every department and ensure that the forms are issued and authorized/signed by respective Department Head and Senior Management.
• Follow up with HR in regards to attendance records and insure the absence has been entered correctly into the HR Admin module before the cut-off date each month.
• Collect and verify basic payroll information from approved payroll documents such as status change form, new joiner form and payroll allowances and deduction forms.
• Co-ordinate with HR Department on matter concerning employees’ basic pay including end of service and vacation, allowances, deductions and all other benefits such as air tickets.
• Post the monthly service charge paid-outs and verify the posted balance to the distribution sheet.
• Post the monthly tips and various commission (i.e. upsell and Spa) paid-outs and verify the posted balance to the distribution sheet.
• Ensure that all garnishments and payroll advances are deducted in a timely manner and reconciled accordingly.
• Ensure that vacation, EOS (End of Service) and Air Ticket entitlements and accruals are in accordance with the HR document and employee’s contract.
• Produce a monthly basic pay reconciliation vs. previous month.
• Compute and ensure the accuracy of the payroll register and submit to Director of Finance, Director of HR and GM and for approval.
• Prepare the bank salary transfer letters and manual payroll cheques and submit to Director of Finance and GM and for approval.
• Prepare the following monthly journal entries and submit to Director of Finance the latest by the first day of the month:
• Print and distribute pay slips after payroll has been debited from the hotel’s bank account.
• Track and maintain vacation outstanding and lieu days outstanding.
• Submit monthly outstanding vacation and lieu days to all Department Heads.
• Maintain the payroll system and make recommendation for improvements.
• Provide any other reports as requested by management.
• Perform any other duties that may be assigned from time to time by management.