Corporate Secretary

• Provide general corporate advisory services with a special focus on company formation, administration, liquidation, structuring and re-structuring
• Incorporation and administration of all forms of companies in the UAE (onshore, free zone, and offshore) and other on-/offshore jurisdictions like ? UK, CH, BVI, MH etc.
• Drafting and vetting of corporate documents
• Maintain required corporate records as per applicable rules (i.e. registers of shareholders, directors and secretaries)
• Liaise with government authorities in the UAE including Immigration and Labor
• Assist in the development and marketing of the corporate department, attend seminars and write articles
• Obtaining certificates of good standing and other statutory documents
• Overseeing and advising on the preparation of case registration forms, conducting conflict searches, collating and submitting the necessary KYC documents
• Maintaining statutory records
• Assisting with annual license and registration renewals
• Arranging for authentication of documents for use in the UAE
• Coordinating with the finance department and correspondents to prepare invoices, arrange for payments and tracking
• Drafting and maintaining template precedents such as resolutions, powers of attorney, memorandum and articles of association, share transfer documents, request letters, invoice letters, etc.
• Preparing agendas and notices for and taking minutes of board meetings and annual general meetings
Other Responsibilities
• As Secretary of the Board of Directors, make arrangements for and gives notice of all Board meetings, drafts and circulates agenda/ supporting papers, and records minutes of such meetings
• Ensures notification to appropriate individuals within and outside the Group of action points arising from Board meetings
• As Secretary of the relevant Board Committees, plans and arranges for meetings; prepares & issues agenda, minutes, and related notices
• Coordinates reporting of general corporate information to government agencies and other outside organizations and individuals
• Signs, attests, and affixes the seal of Corporation to contracts and other instruments in the name of the Company as authorized by the Board of Directors
• Coordination of tasks for new Company/Board formation, Charter and By-Laws, etc.
• Work closely with Chairman and Group COO