Accounts Payable Supervisor
Posted on :
11-03-2025
Employer Active
1 Vacancy
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Job Description
- Verify that all invoices are supported by duly approved purchase orders when applicable signed receiving documentation and/or the approval of authorized management personnel.
- Ensure invoices have relevant documents such as PO Contract FF&E/Capex Approval etc.
- Verify the invoices to check the unit of issue. Unit price quantity extension against the hotel purchase order and receiving advice.
- Code invoices to the appropriate general ledger account and submit to Chief Accountant for verification.
- Obtain approval for invoices from the appropriate department prior to processing the invoice on the accounts payable system.
- Ensure invoices without relevant supporting documents are approved by respective Department Heads or Division Heads
- Ensure invoices are correctly posted into system either manually or through the FMC upload file.
- Maintain alphabetical files by vendor containing complete invoices and back up attached for efficient access.
- Maintain approved uptodate vendor/supplier database on the accounts payable system.
- Print & submit cheques with all supporting documents to the Director of Finance & General Manager for their signatures.
- Prepare manual cheques as they are required if directed by the Director of Finance or Assistant Financial Controller.
- Maintain a close working relationship with the purchasing receiving and cost control staff.
- Reconcile main vendor statements monthly in order to ensure that the account is kept current.
- Check vendor statements as they are received and resolve all discrepancies directly with the vendor.
- Maintain alphabetical files by vendor containing complete invoices and back up attached to Payment for efficient access. All filing is to be kept current.
- Ensure all expenses for the month are posted.
- Maintain Separate and proper filing for all the Deposits / Advances & Excom Expense reports after payment.
- Prepare list and backup for accruals (invoices received after closing and goods and services received but not yet invoiced).
- Run the required reports at month end and ensure that the aging is balancing with the GL.
- Perform Tasks of Month End for AP.
- To perform any other duties that may be assigned from time to time by management.
Qualifications :
- Diploma holder would be preferred.
- Knowledge of Microsoft Office mainly EXCEL & WORD.
- Knowledge of any accounting system will be an advantage.
Additional Information :
- Minimum of 23 years experience in accounting with at least 1 year in A/P in a hotel.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
Key Skills
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