Administrator - UAE National

Job Summary:

The Administrative Assistant will provide comprehensive administrative support to the Construction Services Division. This role involves managing documentation coordinating schedules and facilitating communication between team members and clients. The ideal candidate will be highly organized detailoriented and capable of multitasking in a fastpaced environment.

Key Responsibilities:

Document Management: Prepare process and maintain constructionrelated documents including bid proposals contracts and project reports.

Scheduling: Coordinate meetings site visits and project timelines. Maintain calendars for project managers and other team members.

Communication: Serve as a liaison between the construction team clients subcontractors and vendors. Handle phone calls emails and other correspondence.

Record Keeping: Maintain accurate records of project progress budgets and expenditures. Ensure all documentation is uptodate and easily accessible.

Office Support: Order and manage office supplies arrange travel and accommodations for team members and assist with general office duties as needed.

Project Assistance: Support project managers with tasks such as preparing presentations tracking project milestones and ensuring compliance with company policies and procedures.

Meeting Coordination: Organize and take minutes for project meetings. Distribute meeting notes and follow up on action items.

Quality Control: Assist in ensuring that all project documentation meets company standards and client requirements.

Qualifications:

High school diploma or equivalent; additional qualifications in office administration or related field preferred.

Minimum of 3 years of administrative experience preferably in the construction or engineering industry.

Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).

Excellent verbal and written communication skills.

Strong organizational and multitasking abilities.

Attention to detail and problemsolving skills.

Ability to work independently and as part of a team.

Preferred Skills:

Experience with document control and project management.

Additional Information :

About AECOM

AECOM is the worlds trusted infrastructure consulting firm delivering professional services throughout the project lifecycle from advisory planning design and engineering to program and construction management. On projects spanning transportation buildings water new energy and the environment our public and privatesector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise a culture of equity diversity and inclusion and a commitment to environmental social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.

Freedom to Grow in a World of Opportunity 

You will have the flexibility you need to do your best work with hybrid work options. Whether youre working from an AECOM office remote location or at a client site you will be working in a dynamic environment where your integrity entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a safe and respectful workplace where we invite everyone to bring their whole selves to work using their unique talents backgrounds and expertise to create transformational outcomes for our clients.

AECOM provides a wide array of compensation benefits and wellbeing programs to meet the diverse needs of our employees and their families. Were the worlds trusted global infrastructure firm and were in this together your growth and success are ours too.

Join us and youll get all the benefits of being a part of a global publicly traded firm access to industryleading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer we believe in each persons potential and well help you reach yours.

All your information will be kept confidential according to EEO guidelines.

Remote Work :

No

Employment Type :

Fulltime