Fleet Operator

Roles and responsibilities

The role holder is responsible for overseeing all vehicle service related issues and, overseeing the repairs and maintenance of vehicles with an aim to maximize the utilization of the fleet. Plans, schedules and executes the deployment of new vehicles and de-fleet of active and total loss vehicles in line with company policy and regulatory compliance. Act as central focal point for all base stations in collating information related to Invoicing, Insurance excess, de-fleeting and s.

Strategic

RESPONSIBILITIES

• Participate in the preparation and administration of the fleet budget for all Base Stations.
• Submit budget recommendations based on historical and analytical data.
• Monitor expenditures. Policies and Processes .
• Ensures compliance to safety, quality environmental management policies, procedures and controls.
• Think out of the box to implement processes that help decrease costs and improve efficiency Reports.
• Generates reports of all accident related charges for recovery and non-recovery for approval and adjustment of accounts.
• Generates daily report of work orders and maintenance activities carried out for reconciliation with other concerned departments. .
• Provides necessary support to the manager by extracting data necessary to generate reports.
  

Operational

• Directs repair and maintenance of vehicles using in-house mechanic staff or outsourcing to be approved vendors, as appropriate.
• Monitors drivers for negligence of required vehicle services and reports to management if further action is required.
• Audits all service invoices by verifying the parts and labour rates associated with the service performed on the vehicle .
• Maintains accurate records of all fleet and equipment repairs and maintenance.
• Workshop invoice validation and control on the same.
• Strives to achieve the highest levels of proficiency on all competencies and skills required to perform the role.
  

People Management

• Direct the fleet assistants taking timely decision on day to day activities as and when required.
• Ensures strict adherence by the fleet staffs in following the company's policies, processes & procedures.
• Handling drivers queries related to the vehicle maintenance & accidents.

Desired candidate profile

• Vehicle Availability.
• Timely Vehicle delivery to Drivers.
• Real Time System Records of Vehicle maintained.
  

Qualifications

Education & Certifications:

• Diploma / Bachelor's Degree (Preferably in Engineering).
  

Knowledge & Skill

• Excellent analytical, inter-personnel, organizational & communicational skills.
• Ability to work under pressure.
• Good understanding of Fleet management requirements & dynamics.
• High degree of integrity & honesty in all dealings.
  

Experience

• A minimum of 6 years of relevant experience with at least 4 years in a similar role.
• Experience in automotive mechanical diagnosis and repair.
• Ability to work under pressure.

• 1. Fleet Management

• Vehicle Maintenance: Ensuring that all vehicles in the fleet are regularly serviced, repaired, and in good condition to avoid downtime or accidents.
• Vehicle Acquisition and Disposal: Managing the purchasing and selling of vehicles as required, ensuring they meet organizational needs and are cost-effective.
• Fleet Utilization: Optimizing vehicle usage and ensuring they are being used efficiently, minimizing costs.

• 2. Logistics and Coordination

• Route Planning: Coordinating the best routes for vehicles to ensure timely deliveries or service appointments, and minimizing fuel consumption and wear-and-tear.
• Scheduling: Planning and organizing the schedule for fleet vehicles to ensure availability and coverage without any gaps.

• 3. Compliance and Regulatory Knowledge

• Understanding of Local and National Regulations: Knowledge of laws and regulations regarding fleet operations, such as driver licensing, vehicle inspection, and transportation regulations.
• Safety Standards: Ensuring all vehicles meet safety and environmental standards, including regular checks for legal compliance (e.g., emissions, inspections).