Branch Accountant

Roles and responsibilities

We are looking for a dedicated Branch Accountant to support the Toyota & Lexus Showroom and Workshop. This role involves providing financial support and reporting to the Finance Business Partner (FBP) – Retail. With the current change in the organizational structure, the position will be responsible for both Toyota and Lexus.

What You Will Do

• Manage revenue collection, including cash, credit card, cheque payments, and online transfers
• Post payments and ensure timely deposit of collected revenue
• Monitor insurance limits of cash collection and ensure compliance with company policies
• Handle petty cash management, including posting documents and customer cash refunds
• Supervise cash and cheque transactions, ensuring adherence to company policies
• Reconcile daily RTA eWallet transactions and manage eWallet cash float
• Oversee accounts receivables management, including monitoring branch AR reports and ensuring timely collection of outstanding invoices
• Perform financial transactions, process invoices, and ensure all relevant documentation is correct
• Support and guide matrix managers, sales team, and sales admin
• Conduct financial reporting, cost monitoring, and ensure compliance with internal controls
  

Required Skills To Be Successful

• Previous experience in a similar role within the automotive industry
• Strong understanding of financial processes and compliance
• Strong knowledge of revenue collection and petty cash management
• Proficiency in financial transactions and invoice processing
  

About The Team

You will be part of a dynamic team that collaborates across various departments, including marketing, IT, and customer service. The team is dedicated to enhancing the company's digital presence and improving customer engagement.

What Equips You For The Role

• Ability to work independently and as part of a team
• Proficiency in using financial software and tools
• Excellent problem-solving skills and attention to detail
• Experience with accounts receivables management and financial reporting
• Ability to supervise and verify cash and cheque transactions
• Familiarity with RTA eWallet management and reconciliation
• Excellent organizational and communication skills
• Attention to detail and adherence to company policies

Desired candidate profile

• Financial Record Keeping:

  • Ensure accurate and timely recording of financial transactions such as sales, expenses, and inventory movements within the branch.
  • Maintain and reconcile general ledger accounts for the branch.

• Accounting and Reporting:

  • Prepare monthly, quarterly, and annual financial reports for the branch, including profit and loss statements, balance sheets, and cash flow reports.
  • Assist in the preparation of financial statements, ensuring compliance with relevant accounting principles (e.g., IFRS or GAAP).
  • Ensure the accuracy of financial data by reconciling discrepancies and identifying any errors or inconsistencies.

• Budgeting and Forecasting:

  • Help in preparing and monitoring the branch's annual budget.
  • Work with branch management to track financial performance and highlight areas of improvement.
  • Provide forecasts for financial planning and help with cost management and optimization.

• Accounts Payable and Receivable:

  • Manage accounts payable by ensuring that bills and invoices are paid on time and accurately.
  • Oversee accounts receivable by ensuring that all client payments are received, processed, and recorded.
  • Follow up on overdue payments and ensure timely collection from customers.

• Cash Management:

  • Monitor the branch’s cash flow to ensure there are sufficient funds to meet daily operational needs.
  • Prepare cash flow statements and ensure effective use of funds across the branch.

• Internal Controls and Compliance:

  • Ensure that all financial transactions are conducted according to company policies, regulatory requirements, and internal controls.
  • Implement and maintain internal controls to safeguard the branch's assets and prevent fraud.

• Taxation:

  • Prepare and file any necessary tax documentation for the branch, such as VAT or other local taxes.
  • Ensure that the branch is compliant with tax regulations and assist in tax audits if necessary.

• Inventory Management:

  • Track and reconcile inventory records with the financial accounting systems.
  • Ensure that inventory movements are accurately reflected in financial reports.