Project Executive

Roles and responsibilities

An Executive Project Manager (or Executive Project Coordinator) is responsible for overseeing high-level projects within an organization, often with a focus on strategic goals and objectives. This role involves coordinating and managing complex projects, ensuring alignment with the organization's goals, and working closely with executives and senior leadership to ensure the project's success. Executive Project Managers typically handle major initiatives that have significant business impact and require effective communication, problem-solving, and leadership.

Key Skills for an Executive Project Manager:

1. Leadership and Decision-Making

• Strong leadership skills to manage teams, guide decision-making, and influence stakeholders.
• Ability to make informed decisions, often with limited information or in high-pressure situations.

2. Project Management Expertise

• In-depth understanding of project management methodologies (e.g., Agile, Waterfall) and tools (e.g., MS Project, Jira, Asana).
• Proficient in planning, budgeting, scheduling, and risk management for complex projects.

3. Communication Skills

• Excellent communication skills to engage with senior executives, project stakeholders, and cross-functional teams.
• Ability to present complex information clearly and concisely, tailoring the message for different audiences.

4. Strategic Thinking

• Ability to align project objectives with the organization’s overall business strategy.
• Long-term vision to drive project initiatives that contribute to organizational growth and success.

5. Problem-Solving and Critical Thinking

• Strong analytical skills to identify issues early in the project and provide practical solutions.
• Ability to quickly resolve conflicts and challenges that may arise during the project lifecycle.

6. Time Management and Multitasking

• Ability to manage competing priorities, ensure deadlines are met, and delegate tasks effectively.
• Focus on delivering results on time and within scope.

7. Risk Management

• Proficiency in identifying potential project risks, evaluating their impact, and developing mitigation strategies.
• Understanding how to address both internal and external risks that may affect project timelines or quality.

8. Stakeholder Management

• Experience managing relationships with key stakeholders, including executives, clients, and external partners.
• Ensuring alignment and continuous communication to keep stakeholders informed and engaged.

9. Budgeting and Financial Management

• Ability to manage project budgets, track expenses, and ensure financial resources are used efficiently.
• Ensuring the project stays within financial constraints while meeting its objectives.

10. Adaptability and Flexibility

• Ability to adapt to changes in scope, timeline, or resources and manage shifting priorities.
• Agile in handling unforeseen obstacles and adjusting the project plan as needed.

Desired candidate profile

• Review and process jobs logged by customer as per priorities P1,P2 , P3 and validate the complaint if job is in scope or out of scope.
• Ensure Contractor Assignment and SLA Adherence
• Review Daily Booking Schedule Report
• Forecast SLAs and Proactive Action
• View and Monitor SLA on CAFM
• Check for Evidence
• Apply Deductions and Send Advance Notifications
• Audit Contractor Equipment and Guidelines
• Conduct Spot Checks
• Address Non-Compliance
• Schedule Post-Job Meetings
• Evaluate Customer Satisfaction
• Assess Work Area Cleanliness Assess Work Area Cleanliness Assess Work Area Cleanliness
• Understand the Cause of Unhappiness
• Offer a Solution
• Follow Up
• Validate BOQ with Picture Proof
• Send Verified BOQ for Price Negotiation