HR Intern

Roles and responsibilities

HR Intern is responsible to maintain operational efficiency, manage growing workloads, and ensure the HR department continues to provide high-quality services to the employees.

• Update our internal databases with new employee information, including contact details and employment forms
• Help with the preparation of reports related to performance and feedback.
• Assist in tracking employee performance and supporting the performance appraisal process.
• Provide administrative support for employee relations initiatives.
• Help maintain employee records and ensure they are up to date.
• Assist in organizing employee engagement activities and events.
• Review and distribute company policies in digital formats or hard copies
• Participate in organizing company events and careers days
• Address employee queries about benefits (like number of remaining vacation days)
• Prepare HR-related reports as neede (like training budgets by department)
• Gather payroll data like leaves, working hours and bank accounts
  
  

Experience And Technical Knowledge

• Entry Level
• Knowledge in MS Office Application
  
  

Qualifications

• College degree – essential
• High organization and administrative skills
• Maintains communication with department heads and respective teams
• Should be able to communicate well at all levels
• Flexible approach to people and tasks

• Recruitment Assistance:

  • Assist with the recruitment process, including posting job openings on job boards, social media, or internal platforms.
  • Screen resumes and job applications, ensuring that candidates meet the necessary qualifications.
  • Schedule and coordinate interviews, prepare interview materials, and communicate with candidates.

• Onboarding Support:

  • Help with the onboarding process for new hires, including preparing orientation materials, employee handbooks, and welcome packages.
  • Collect necessary documentation from new employees, such as personal details, tax forms, and other paperwork.

• HR Documentation:

  • Maintain employee records, update HR databases, and organize personnel files (both digital and physical).
  • Assist with compliance-related paperwork, ensuring all records are accurate and up to date.

• Employee Relations Support:

  • Answer basic HR-related questions from employees regarding company policies, benefits, or leave entitlements.
  • Assist in organizing employee events, surveys, or feedback sessions to improve employee engagement.

Desired candidate profile

1. Communication Skills

• Strong verbal and written communication skills to interact effectively with employees, management, and candidates.
• Ability to draft professional emails, letters, and documents.

2. Organizational Skills

• Ability to multitask and stay organized in a fast-paced environment.
• Efficiently managing administrative tasks, scheduling interviews, and maintaining files.

3. Attention to Detail

• Ensuring that HR records, documents, and data are accurate and well-organized.
• Reviewing resumes and job applications with a keen eye to detail.

4. Confidentiality

• Understanding the importance of confidentiality in handling sensitive employee information.
• Safeguarding personal and professional data in compliance with privacy policies.

5. Time Management

• Prioritizing tasks to meet deadlines, especially when handling multiple administrative duties or projects at once.
• Managing time effectively during busy periods, such as recruitment cycles.

6. Teamwork and Collaboration

• Ability to work well with HR colleagues and other departments in a collaborative manner.
• Supporting team members with HR projects and tasks.

7. Problem-Solving Skills

• Assisting in resolving basic employee-related issues or inquiries.
• Offering solutions for administrative challenges and assisting with conflict resolution when needed.

8. Basic HR Knowledge

• Understanding of HR processes such as recruitment, employee onboarding, payroll, and compliance with labor laws.
• Familiarity with HR tools and systems (e.g., HR software, applicant tracking systems).

9. Adaptability

• Being open to learning new HR functions and adapting to the changing needs of the department.
• Willingness to take on new challenges and tasks beyond the initial scope of responsibilities.

10. Proficiency in Office Software

• Experience using office software like Microsoft Office (Excel, Word, PowerPoint) and email communication tools.
• Familiarity with HR management software and systems, such as an applicant tracking system (ATS) or HRIS.