Purchasing Coordinator
Posted on :
07-02-2025
Employer Active
1 Vacancy
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Job Description
- Fully conversant with and abides by the policies and procedures in the procurement process.
- Actively monitor fluctuations in consumption patterns taking proactive measures to manage slowmoving and nonmoving items.
- Maintain cleanliness in the storage area and ensure all products are stored in compliance with hotel standards.
- Verify all incoming goods against receiving records to ensure accuracy and completeness.
- Issue supplies only on authorized requests and maintain updated inventory records at all times.
- Ensure that stocks are not accessible after hours without the Duty Managers approval and promptly report any afterhours stock issues to the Cost Controller the next working day.
- Conduct regular inventory checks to verify quantities product quality and expiration dates. Perform monthly inventories for all products stored and assist the Cost Controller with outlet inventories.
- Assist in quarterly biyearly and yearly inventories of operating equipment.
- Strictly adhere to policies and procedures in the receiving process.
- Support cost control objectives and maintain proper documentation for audits.
- Maintain records for municipal and local authority requirements related to supplies.
- Inform the Purchasing Manager and Executive Chef of any rejected deliveries short supplies or nonsupplied products ensuring alternative actions are taken.
- Where necessary consult with specialists to assess the quality of supplied goods.
- Secure products received on behalf of the hotel and arrange prompt delivery to the respective department or storage area.
- Create credit notes when appropriate for returns or discrepancies.
- Document and track hotel properties that are returned sent out for repairs or refilled ensuring followup on their return.
- Ensure all received goods are accompanied by proper and complete documentation.
- Verify the number and weight of items received through physical inspection.
- Examine the quality and quantity of received goods ensuring prompt transfer to stores or concerned departments.
- Ensure outgoing goods are properly documented and accounted for.
- Responsible for managing all receivingrelated documentation including the Receiving Record Receiving Report and Daily Summary Receiving Report.
- Ensure the accounts payable system is updated with all supporting documentation at the end of the day.
- Maintain updated records of supplies on order both physically and in the inventory system.
Qualifications :
- Previous experience in a similar role within a 5star hotel environment is essential.
- Minimum of 1 year of purchasing experience is required.
- Knowledge of food & beverage products and procurement is a must.
- Strong proficiency in Microsoft Windows and/or relevant computer applications.
- A University/College degree in a related field is preferred.
- Excellent administrative interpersonal written and verbal communication skills.
- Demonstrated organizational skills with exceptional attention to detail.
- Strong problemsolving abilities and interpersonal skills.
- High level of responsibility and reliability.
- Ability to work effectively within a team setting ensuring smooth operational flow.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
Key Skills
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