HR Coordinator

Roles and responsibilities

The HR Coordinator will oversee and manage all HR-related tasks for outsourced & Internal employees, ensuring smooth communication, compliance with company policies, and timely resolution of employee concerns. The role requires strong interpersonal skills, attention to detail, and a deep understanding of HR processes to support the workforce effectively.

Roles & Responsibilities

• Serve as the primary point of contact for all outsourced employees regarding HR-related matters.
• Handle onboarding processes for new hires, including documentation, orientation, and Insurance coordination.
• Address employee queries related to payroll, leaves, benefits, and policies.
• Ensure compliance with labor laws and company policies across all HR functions.
• Maintain accurate and up-to-date employee records in the HR system (Odoo).
• Oversee the renewal of visas, work permits, and employment contracts for outsourced employees.
• Monitor attendance, leave records, and overtime approvals.
• Assist in organizing employee engagement activities to foster a positive work environment
  

Qualifications And Skills

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Minimum of 2-3 years of experience in HR coordination, preferably in an outsourcing or staffing environment.
• Strong knowledge of HR processes, labor laws, and best practices.
• Proficiency in HR systems and Microsoft Office Suite.
• Excellent communication and problem-solving skills.
• Ability to multitask and prioritize in a fast-paced environment
• Preferring ready to join candidates only.

Desired candidate profile

• Recruitment and Onboarding:

  • Assist in the recruitment process by posting job openings on various platforms (job boards, social media, etc.).
  • Screen resumes and applications, schedule interviews, and coordinate with hiring managers.
  • Support new employee onboarding by preparing new hire documentation, setting up orientations, and assisting with the completion of paperwork (e.g., I-9 forms, tax forms).
  • Ensure new employees are introduced to company policies, benefits, and their role within the organization.

• Employee Records Management:

  • Maintain and update employee records in the HR management system (HRIS).
  • Ensure all employee documents are properly filed, organized, and compliant with company policies and legal requirements.
  • Process changes to employee records, such as promotions, terminations, salary increases, or job title changes.

• HR Administration and Support:

  • Assist HR Managers and other senior HR staff with administrative duties such as scheduling meetings, preparing HR-related reports, and maintaining databases.
  • Respond to employee inquiries related to HR policies, benefits, payroll, and other HR matters.
  • Assist with employee benefits administration, including health insurance, retirement plans, and leave of absence requests.
  • Manage employee attendance records and assist with tracking leave balances (sick leave, vacation, etc.).

• Payroll Assistance:

  • Assist with payroll processing by collecting and reviewing employee timesheets or attendance records.
  • Ensure that payroll data is accurate and submitted on time.
  • Coordinate with the finance team to ensure payroll issues are resolved promptly.

• Employee Relations:

  • Act as a point of contact for employees regarding HR-related concerns or issues.
  • Help mediate conflicts and resolve employee complaints in a timely and professional manner.
  • Foster a positive working environment by supporting initiatives related to employee engagement, retention, and satisfaction.

• Training and Development:

  • Assist in organizing training sessions and employee development programs.
  • Track employee training progress and ensure compliance with mandatory training requirements.
  • Coordinate workshops, seminars, or team-building activities to improve skills and teamwork.

• Compliance and Reporting:

  • Ensure that the company is in compliance with labor laws, workplace regulations, and organizational policies.
  • Assist in the preparation of reports required for legal or regulatory compliance, such as EEO (Equal Employment Opportunity) or OSHA reports.
  • Monitor and track workplace health and safety procedures.

• Performance Management Support:

  • Assist with the administration of performance appraisal processes, including reminders, form collection, and feedback coordination.
  • Maintain records of performance reviews and employee progress.
  • Help track goals, objectives, and development plans for employees.