Admin Assistant for Dubai
Posted on :
22-11-2024
Employer Active
1 Vacancy
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Job Description
Job Summary:
We are looking to hire an Admin Assistant for a reputable logistic company in Dubai (JEBEL ALI FREE ZONE JAFZA) who will provide administrative and clerical support to the logistics team ensuring smooth daytoday operations. This role requires excellent organizational communication and multitasking skills to handle diverse tasks related to logistics and supply chain management.
Key Responsibilities
Administrative Support:
- Maintain and update filing systems records and documentation.
- Draft correspondence memos and reports.
- Manage incoming calls and emails directing them to appropriate team members.
Logistics Coordination:
- Assist in scheduling and coordinating shipments deliveries and pickups.
- Maintain shipment logs and update tracking details.
- Communicate with clients and vendors to confirm delivery details.
Data Management:
- Input and maintain data in logistics management software.
- Generate reports on shipment status delivery timelines and operational performance.
Inventory Support:
- Monitor inventory levels and prepare purchase orders when needed.
- Coordinate with the warehouse team for stock management and replenishment.
Compliance and Documentation:
- Ensure all shipping documents invoices and permits are accurate and uptodate.
- Maintain compliance with company policies and logistics regulations.
Team Collaboration:
- Work closely with drivers dispatchers and the logistics team to resolve operational issues.
- Coordinate meetings take notes and distribute minutes.
Qualifications and Skills
Education:
- Bachelor s degree in Business Administration Supply Chain Management or a related field preferred.
Experience:
- Proven experience as an administrative assistant or in a similar role (experience in logistics is a plus).
Technical Skills:
- Proficiency in MS Office (Word Excel PowerPoint Outlook).
- Familiarity with logistics or inventory management software (e.g. SAP Oracle or WMS).
Soft Skills:
- Excellent organizational and multitasking abilities.
- Strong written and verbal communication skills.
- Problemsolving mindset and attention to detail.
Other:
- Knowledge of logistics processes and documentation.
- Ability to work under pressure and meet tight deadlines.
Work Schedule:
9am 6pm Working days will be discussed in the interview
Salary:
AED4000AED5000
- Visa
- Medical Insurance
- Transport / travel allowance
We are looking for an admin assistant in Dubai.
Education
Degree
Employment Type
Full Time
Key Skills
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