Fleet Manager

Roles and responsibilities

The FPD Manager shall be responsible for crew management of Bahri Fleet.

Overall review of crew budget, vendors and manning agency payments.

Communication with internal and external parties in compliance with the regulatory requirements, company and customer standards.

Key Accountabilities:

Crew Management

Review the planner prepared by respective crew coordinator , analyse the shortage of particular officers in forward planning and share requirements with manning agencies.

Shortlist seafarers meeting company criteria for new nominations to fleet group.

New hire Cadets for all fleet group vessel’s interview to be conducted.

Guide the FPD coordinators on planning for extra ordinary situation’s , shortage of senior officers or any vessel not complying with OCIMF matrix.

Monitor crew retention by Periodic review of appraisal reports, for promotion.

Overall supervision of crew activities, provide guidance for any urgent matters escalated by FPD coordinators.

Maintain and retain a self-sustained seafarers pool.

Attend Briefing and debriefing of seafarers. Close out on office comments in appraisal reports on PAL.

Review the crew feedback on PAL.

Approve crew expense claims.

Communication with External parties

Reply to queries from crew manning agencies with respect to contracts, discrepancies with agency payment’s , quality of seafarer’s recruited.

Source adhoc manning agency for additional or urgent crew changes at a new port or as per situation. Liaise with contracting specialist’s and have the agreements arranged.

Discuss feedback from FPD coordinators on vendors like port agencies, hotel’s ,travel partners for quality of services rendered during or after crew activities.

Review manning agency KPI’s and reports.

Desired candidate profile

Review the overall vessel safe manning and compliments onboard with respect to approved budget. Advise changes to crew manager or planning and control.

Suggest on feasibility and practical implementation having the budget in control.

Liaise with finance team for any issues or discrepancies in seafarers wages.

Approval of crew wages in MIPS and PAL system.

Communication – internally

Assist ship master in email responses to fleet group, which may require immediate action incase any crew medical sign off , onboard MLC complaint , HSEQ related matters. Liaise with marine superintendent for crew related flag dispensation.

Attend the weekly crew meeting’s , address fleet group’s concern for delayed crew changes or shortage of matrix compliance.

Audit compliance

Supervise PAL system periodically to have audit requirements fulfilled.

Close out any pending non conformities from HSEQ , TMSA or external audits.

Vessel Visits

Visit vessel’s passing by home port for interaction with ship staff and welfare.

Delegation of Senior FPD Manager duties

At all times be on standby to fill in Senior FPD Manager’s absence and take over any pending approvals to be done on PAL , MIPS.