Office Clerk

Roles and responsibilities

We are looking for a competent Office Clerk to perform various administrative and clerical tasks to support our offices. You will undertake a variety of activities in the office ranging from filing and answering the phone to basic bookkeeping.

An effective office clerk has the ability to work diligently to help maintain smooth office operations. You must be reliable and hardworking with great communication skills. The ideal candidate will also be familiar with office equipment and procedures.

Responsibilities

• Maintain files and records so they remain updated and easily accessible
• Sort and distribute incoming mail and prepare outgoing mail (envelopes, packages, etc.)
• Answer the phone to take messages or redirect calls to appropriate colleagues
• Utilize office appliances such as a photocopier, printers etc. and computers for word processing, spreadsheet creation etc.
• Undertake basic bookkeeping tasks and issue invoices, checks etc.
• Take minutes of meetings and dictations
• Assist in office management and organization procedures
• Monitor stocks of office supplies (paper clips, stationery etc.) and report when there are shortages
• Assist in making travel arrangements and booking venues for conferences and events
• Perform other office duties as assigned
  

Requirements

• Proven experience as an office clerk or other clerical position
• Familiarity with office procedures and basic accounting principles
• Working knowledge of office devices and processes
• A fast typist with knowledge in stenography and taking dictations
• Very good knowledge of MS Office
• Excellent communication skills
• Very good organizational and multi-tasking abilities
• High school diploma

Desired candidate profile

As an Office Clerk, essential skills include:

1. Organizational Skills: Ability to manage files, documents, and schedules efficiently.

2. Attention to Detail: Ensuring accuracy in data entry and document preparation.

3. Communication Skills: Clear verbal and written communication for interacting with colleagues and clients.

4. Time Management: Prioritizing tasks to meet deadlines and maintain productivity.

5. Technical Proficiency: Familiarity with office software (e.g., Microsoft Office, Google Workspace) and office equipment.

6. Customer Service Orientation: Providing assistance and support to clients and colleagues.

7. Problem-Solving: Addressing issues that arise in daily operations effectively.

8. Multitasking Ability: Managing various tasks simultaneously without compromising quality.

9. Teamwork: Collaborating with coworkers to ensure smooth office operations.

10. Confidentiality: Maintaining privacy and security of sensitive information.