Executive Assistant
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Job Description
The Executive Assistant will be instrumental in the smooth operation of the Executive Office providing essential support to the Chief Operating Officer. This role demands highlevel analytical thinking exceptional organizational abilities and effective communication skills with both internal and external stakeholders.
Responsibilities
- Executive Support: Provide comprehensive support to the Chief Operating Officer by managing calendars scheduling meetings and arranging travel.
- Operations Management: Oversee daily operations including coordination with departments and stakeholders managing office resources optimizing workflows and handling office systems data administration and filing.
- Financial Reporting: Generate and analyze financial reports ensuring accuracy and timeliness.
- Office Management: Maintain an organized and efficient office environment handle administrative tasks and liaise with stakeholders.
- Communication: Serve as a primary contact for internal and external stakeholders ensuring clear and professional communication.
- VIP Coordination: Manage VIP guest bookings and requests ensuring a high standard of service.
- Confidentiality: Exercise discretion with confidential information related to the Executive Office.
- Team Spirit: Contribute positively to the teams morale and maintain effective relationships with colleagues.
- Meetings & Briefings: Attend briefings meetings and training as required by the Executive Office.
- Ethical Conduct: Ensure all activities are conducted honestly and ethically in compliance with local laws.
- Guest Feedback: Actively solicit and relay guest feedback to the Chief Operating Officer.
- Secretarial Duties: Perform all secretarial tasks as assigned by the Chief Operating Officer.
Qualifications :
Experience/Certificates/Education
- Bachelors or Masters degree.
- Minimum of 4 years experience as an Executive Assistant to CSuite level.
- Experience with a wide range of administrative and executive support tasks.
- Prior experience in a luxury hotel environment preferred; good understanding of hotel operations is a plus.
- Fluent in English with strong written and verbal communication skills.
- Exceptional analytical and problemsolving skills.
- Strong organizational and timemanagement abilities.
- Proven ability to handle sensitive information with discretion.
- Proficient in Microsoft Office suite.
- This role is ideal for a highly organized professional individual who can manage a range of responsibilities while maintaining a high standard of service and confidentiality.
Abilities/Key Competencies/Skills
- Strong leadership and interpersonal skills.
- Excellent communication abilities.
- High level of integrity and honesty.
- Ability to remain calm and respond swiftly in various situations.
- Resultsoriented with attention to detail.
- Capable of multitasking and thriving in highpressure environments.
- Team player and motivator.
- Selfstarter with a professional appearance.
- Wellorganized with collaborative spirit.
This role is ideal for a highly organized professional individual who can manage a range of responsibilities while maintaining a high standard of service and confidentiality.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
